Contracts and Procurement Administrator

Urban Grid Solar Projects; Houston (TX); Hybrid; USD 65.000 - 85.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Company-paid life insurance

Disability insurance (short-term &

401(k) with matching

Zusammenfassung

Panthera Grid Partners, headquartered in Houston, TX, is seeking a Contracts and Procurement Administrator to support EPC and MSAs for technical services. The role coordinates with vendors, project stakeholders, and finance to track deliverables, schedules, invoices, and procurement documentation.

You will help with supplier onboarding, purchase orders, change orders, and supplier communication across the project lifecycle, while identifying commercial and contractual risks for escalation.

Qualifikationen

• Bachelor's degree in supply chain management, business, engineering, or a related field.
• 3-5+ years of experience in contract/procurement admin, preferably in renewable energy or EPC.
• Familiarity with ERP systems (Procore) and procurement software; data-driven decision making.
• Excellent analytical and problem-solving abilities.

Aufgaben

• Support supplier onboarding and maintenance of vendor master records.
• Review Insurance Certificates and ensure compliance with requirements.
• Convert Purchase Requisitions to Purchase Orders in a timely manner.
• Investigate issues with Purchase Orders, Change Orders, or Invoices.
• Collaborate with Project Managers to ensure procurement processes across project stages.
• Attend meetings, prepare minutes, track actions, and follow up until closure.
• Serve as day-to-day point of contact for equipment suppliers and internal teams.
• Administer procurement agreements, track milestones, deliveries, and payments.
• Maintain equipment procurement and inventory trackers across projects.
• Identify risks from production schedules and escalate as needed.

Kenntnisse

Procurement management

Contract drafting

Data analysis

Project management

Analytical thinking

Ausbildung

Bachelor's degree in supply chain management, business, or engineering

Tools

Procore

Procurement software

Jobbeschreibung

Description

Headquartered in Houston, Texas, Panthera Grid Partners is a portfolio company of Brookfield, one of the world’s largest owners and operators of renewable power and sustainable solutions.

Panthera Grid Partners delivers reliable, utility-scale solar, wind and energy storage infrastructure to meet America’s growing demand for domestic energy.

With a portfolio exceeding 10 gigawatts, Panthera Grid Partners operates in U.S. power markets where load growth, grid reliability and capital investment are most critical. The company develops, acquires, builds, and operates renewable energy assets with a disciplined, precision-driven focus on execution, performance, and operational integrity.

Through responsible land stewardship and strong local partnerships, Panthera Grid Partners delivers energy projects with respect for land, agriculture, and local priorities, working with landowners and communities to support long-term land value and strengthen regional economies.

Job Summary

The Contracts and Procurement Administrator supports the Procurement team in the administration of equipment purchase agreements, Engineering, Procurement, and Construction (EPC) agreements, and Master Service agreements (MSA) for technical services along with ongoing supplier management. The role coordinates with equipment vendors, contractors, and service providers with internal project stakeholders to track contractual deliverables, production / project schedules, equipment inventory, invoices, purchase orders, change orders and procurement documentation. The position will support competitive sourcing activities, maintain accurate procurement and contract records, follow up on outstanding actions and proactively identify schedule, commercial and contractual risks requiring escalation.

Responsibilities

• Support all related day-to-day tasks related to supplier onboarding and ongoing vendor master maintenance.
• Review Supplier Certificates of Insurance and validate that all insurance requirements are being met.
• Ensure timely conversion of Purchase Requisitions into Purchase Orders.
• Investigate and resolve any issues related to Purchase Orders, Change Orders, or Invoices.
• Work closely with Project Managers and other business stakeholders to ensure efficient and consistent procurement practices throughout all stages of the project.
• Attend recurring vendor/project meetings, prepare meeting minutes, maintain action-item logs, and follow up with vendors and internal stakeholders until actions are closed.
• Act as a day-to-day point of contact for assigned equipment suppliers and coordinate communications between vendors, Procurement, Project Management, Engineering, Finance/AP, and other stakeholders.
• Administer assigned procurement agreements throughout the contract lifecycle, including tracking contractual deliverables, drawings/documentation, manufacturing milestones, production schedules, delivery dates, payment milestones, invoices, warranties, and other supplier obligations.
• Maintain equipment procurement and inventory trackers, including equipment in production, storage, allocated inventory, available inventory, and equipment transferred between projects.
• Review supplier production schedules and progress updates, identify schedule, commercial, contractual, or delivery risks, and elevate potential issues before they impact the project.
• Process and track Purchase Orders, Change Orders and invoices and coordinate resolution of discrepancies with vendors, Project Managers and AP.
• Assist Procurement Managers with preparation and administration of RFPs, RFQs and RFIs, including bidder documentation, proposal tracking, clarifications, commercial information and evaluation records.
• Maintain an organized repository and tracker of assigned purchase agreements, amendments, change orders, notices, commercial correspondence and other contractual documentation.
• Track invoice and payment status against contractual payment schedules and confirm that the required contractual deliverables have been completed prior to payment processing.
• Support preparation of reports and dashboards showing equipment status, upcoming milestones, outstanding actions, payment status, delivery dates and identified risks.

Requirements

• Bachelor's degree in supply chain management, business, engineering, or a related field.
• 3 -5+ years of experience in contract / procurement admin, preferably in renewable energy or EPC.
• Adept knowledge of procurement fundamentals, contracting drafting principles, and project management methodologies.
• Excellent analytical and problem-solving abilities, with proficiency in technology and data-driven decision-making.
• Familiarity with project management principles and software including (but not limited) to ERP systems (Procore), procurement software, or data analytics tools.

Location

Position is local to Houston with a hybrid office policy. Position may require periodic trips for team meetings, site visits or/and other industry related events.

Benefits

Panthera Grid Partners offers a full benefits package, including medical, dental, vision, company-paid life insurance, short-term disability and long-term disability, and a 401(k) plan with matching contributions.