Contracts and Procurement Administrator

Urban Grid Solar Projects, LLC; Houston (TX); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

Company-paid life insurance

Disability coverage

401(k) with matching

Job summary

Panthera Grid Partners in Houston, TX, seeks a Contracts and Procurement Administrator to support supplier onboarding, PO creation, and contract lifecycle management for EPC projects. You will coordinate with vendors, project managers, and finance to ensure timely deliverables and accurate documentation.

The role emphasizes risk identification, data-driven decisions, and maintaining organized procurement records. Hybrid work arrangement and competitive benefits are offered.

Qualifications

• Bachelor's degree in supply chain management, business, engineering, or related field.
• 3–5+ years of contract/procurement admin experience, preferably in renewable energy or EPC.
• Knowledge of procurement fundamentals, contracting drafting principles, and PM methodologies.
• Strong analytical and problem-solving abilities with data-driven decision making.
• Familiarity with ERP and procurement software (e.g., Procore).

Responsibilities

• Support daily tasks related to supplier onboarding and vendor master maintenance.
• Review Certificates of Insurance and confirm insurance requirements are met.
• Convert Purchase Requisitions into Purchase Orders timely.
• Investigate issues with POs, Change Orders, or Invoices and resolve them.
• Coordinate with Project Managers and stakeholders to ensure procurement best practices.
• Attend vendor meetings, take minutes, and track action items to closure.
• Manage procurement agreements, schedules, deliveries, and invoicing.
• Maintain procurement and inventory trackers across projects.
• Assist with RFPs, RFQs, and RFIs and document evaluations.

Skills

Analytical thinking

Data-driven decision making

Procurement fundamentals

Education

Bachelor's degree in supply chain management, business, engineering, or related field

Tools

ERP systems (Procore)

Procurement software

Data analytics tools

Job description

Headquartered in Houston, Texas, Panthera Grid Partners is a portfolio company of Brookfield, one of the world’s largest owners and operators of renewable power and sustainable solutions.

Panthera Grid Partners delivers reliable, utility-scale solar, wind and energy storage infrastructure to meet America’s growing demand for domestic energy.

With a portfolio exceeding 10 gigawatts, Panthera Grid Partners operates in U.S. power markets where load growth, grid reliability and capital investment are most critical. The company develops, acquires, builds, and operates renewable energy assets with a disciplined, precision-driven focus on execution, performance, and operational integrity.

Through responsible land stewardship and strong local partnerships, Panthera Grid Partners delivers energy projects with respect for land, agriculture, and local priorities, working with landowners and communities to support long-term land value and strengthen regional economies.

Job Summary:

The Contracts and Procurement Administrator supports the Procurement team in the administration of equipment purchase agreements, Engineering, Procurement, and Construction (EPC) agreements, and Master Service agreements (MSA) for technical services along with ongoing supplier management. The role coordinates with equipment vendors, contractors, and service providers with internal project stakeholders to track contractual deliverables, production / project schedules, equipment inventory, invoices, purchase orders, change orders and procurement documentation. The position will support competitive sourcing activities, maintain accurate procurement and contract records, follow up on outstanding actions and proactively identify schedule, commercial and contractual risks requiring escalation.

Responsibilities:

• Support all related day-to-day tasks related to supplier onboarding and ongoing vendor master maintenance.
• Review Supplier Certificates of Insurance and validate that all insurance requirements are being met
• Ensure timely conversion of Purchase Requisitions into Purchase Orders.
• Investigate and resolve any issues related to Purchase Orders, Change Orders, or Invoices.
• Work closely with Project Managers and other business stakeholders to ensure efficient and consistent procurement practices throughout all stages of the project.
• Attend recurring vendor/project meetings, prepare meeting minutes, maintain action-item logs, and follow up with vendors and internal stakeholders until actions are closed.
• Act as a day-to-day point of contact for assigned equipment suppliers and coordinate communications between vendors, Procurement, Project Management, Engineering, Finance/AP, and other stakeholders.
• Administer assigned procurement agreements throughout the contract lifecycle, including tracking contractual deliverables, drawings/documentation, manufacturing milestones, production schedules, delivery dates, payment milestones, invoices, warranties, and other supplier obligations.
• Maintain equipment procurement and inventory trackers, including equipment in production, storage, allocated inventory, available inventory, and equipment transferred between projects.
• Review supplier production schedules and progress updates, identify schedule, commercial, contractual, or delivery risks, and escalate potential issues before they impact the project.
• Process and track Purchase Orders, Change Orders and invoices and coordinate resolution of discrepancies with vendors, Project Managers and AP.
• Assist Procurement Managers with preparation and administration of RFPs, RFQs and RFIs, including bidder documentation, proposal tracking, clarifications, commercial information and evaluation records.
• Maintain an organized repository and tracker of assigned purchase agreements, amendments, change orders, notices, commercial correspondence and other contractual documentation.
• Track invoice and payment status against contractual payment schedules and confirm that the required contractual deliverables have been completed prior to payment processing.
• Support preparation of reports and dashboards showing equirdpment status, upcoming milestones, outstanding actions, payment status, delivery dates and identified risks.

• Bachelor's degree in supply chain management, business, engineering, or a related field.
• 3 -5+ years of experience in contract / procurement admin, preferably in renewable energy or EPC.
• Adept knowledge of procurement fundamentals, contracting drafting principles, and project management methodologies.
• Excellent analytical and problem-solving abilities, with proficiency in technology and data-driven decision-making.
• Familiarity with project management principles and software including (but not limited) to ERP systems (Procore), procurement software, or data analytics tools.

Location: Position is local to Houston with a hybrid office policy. Position may require periodic trips for team meetings, site visits or/and other industry related events.

Panthera Grid Partners offers a full benefits package, including medical, dental, vision, company-paid life insurance, short-term disability and long-term disability, and a 401(k) plan with matching contributions.