Contracts and Procurement Administrator

Panthera Grid Partners, LLC; Houston (TX); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Disability insurance

401(k) with matching

Job summary

Panthera Grid Partners, LLC in Houston, TX seeks a Contracts and Procurement Administrator to support the procurement team with equipment purchase agreements, EPC and MSA contracts, and supplier management. You will track deliverables, production schedules, invoices, change orders and ensure compliance across the contract lifecycle.

You will collaborate with project managers and vendors to maintain procurement records, assist with RFPs/RFIs, and ensure timely PO creation, invoice processing, and

Qualifications

• Bachelor’s degree in supply chain management, business, engineering, or related field.
• 3-5+ years of experience in contract/procurement admin, preferably in renewable energy or EPC.
• Adept knowledge of procurement fundamentals, contracting drafting principles, and project management methodologies.
• Excellent analytical and problem-solving abilities, with proficiency in data-driven decision-making.
• Familiarity with ERP/procurement software such as Procore or similar tools.

Responsibilities

• Support all day-to-day tasks related to supplier onboarding and vendor master maintenance.
• Review Certificates of Insurance and ensure insurance requirements are met.
• Convert Purchase Requisitions into Purchase Orders promptly.
• Investigate and resolve issues with POs, Change Orders, or Invoices.
• Collaborate with Project Managers to ensure efficient procurement practices across projects.
• Attend vendor meetings, take minutes, and track action items to closure.
• Serve as day-to-day contact for equipment suppliers and coordinate communications.
• Administer procurement agreements, track deliverables, milestones, and invoices.
• Maintain procurement/inventory trackers for equipment across projects.
• Identify risks and escalate potential issues to prevent project delays.
• Assist with RFPs/RFQs/RFIs and document/vendor responses.
• Maintain organized repository of contracts and procurement docs.
• Track payment status against schedules and verify deliverables before payment.
• Prepare reports/dashboards on equipment status, milestones, and risks.

Skills

Procurement administration

Vendor management

Contract management

Data analysis

ERP systems

Education

Bachelor's degree in supply chain

Related fields (business/engineering)

Tools

Procore ERP

Job description

Headquartered in Houston, Texas, Panthera Grid Partners is a portfolio company of Brookfield, one of the world’s largest owners and operators of renewable power and sustainable solutions.

Panthera Grid Partners delivers reliable, utility-scale solar, wind and energy storage infrastructure to meet America’s growing demand for domestic energy.

With a portfolio exceeding 10 gigawatts, Panthera Grid Partners operates in U.S. power markets where load growth, grid reliability and capital investment are most critical. The company develops, acquires, builds, and operates renewable energy assets with a disciplined, precision-driven focus on execution, performance, and operational integrity.

Through responsible land stewardship and strong local partnerships, Panthera Grid Partners delivers energy projects with respect for land, agriculture, and local priorities, working with landowners and communities to support long‑term land value and strengthen regional economies.

Job Summary:

The Contracts and Procurement Administrator supports the Procurement team in the administration of equipment purchase agreements, Engineering, Procurement, and Construction (EPC) agreements, and Master Service agreements (MSA) for technical services along with ongoing supplier management. The role coordinates with equipment vendors, contractors, and service providers with internal project stakeholders to track contractual deliverables, production / project schedules, equipment inventory, invoices, purchase orders, change orders and procurement documentation. The position will support competitive sourcing activities, maintain accurate procurement and contract records, follow up on outstanding actions and proactively identify schedule, commercial and contractual risks requiring escalation.

Responsibilities:

• Support all related day-to-day tasks related to supplier onboarding and ongoing vendor master maintenance.
• Review Supplier Certificates of Insurance and validate that all insurance requirements are being met
• Ensure timely conversion of Purchase Requisitions into Purchase Orders.
• Investigate and resolve any issues related to Purchase Orders, Change Orders, or Invoices.
• Work closely with Project Managers and other business stakeholders to ensure efficient and consistent procurement practices throughout all stages of the project.
• Attend recurring vendor/project meetings, prepare meeting minutes, maintain action-item logs, and follow up with vendors and internal stakeholders until actions are closed.
• Act as a day-to-day point of contact for assigned equipment suppliers and coordinate communications between vendors, Procurement, Project Management, Engineering, Finance/AP, and other stakeholders.
• Administer assigned procurement agreements throughout the contract lifecycle, including tracking contractual deliverables, drawings/documentation, manufacturing milestones, production schedules, delivery dates, payment milestones, invoices, warranties, and other supplier obligations.
• Maintain equipment procurement and inventory trackers, including equipment in production, storage, allocated inventory, available inventory, and equipment transferred between projects.
• Review supplier production schedules and progress updates, identify schedule, commercial, contractual, or delivery risks, and elevate potential issues before they impact the project.
• Process and track Purchase Orders, Change Orders and invoices and coordinate resolution of discrepancies with vendors, Project Managers and AP.
• Assist Procurement Managers with preparation and administration of RFPs, RFQs and RFIs, including bidder documentation, proposal tracking, clarifications, commercial information and evaluation records.
• Maintain an organized repository and tracker of assigned purchase agreements, amendments, change orders, notices, commercial correspondence and other contractual documentation.
• Track invoice and payment status against contractual payment schedules and confirm that the required contractual deliverables have been completed prior to payment processing.
• Support preparation of reports and dashboards showing equirdpment status, upcoming milestones, outstanding actions, payment status, delivery dates and identified risks.
• Bachelor’s degree in supply chain management, business, engineering, or a related field.
• 3 -5+ years of experience in contract / procurement admin, preferably in renewable energy or EPC.
• Adept knowledge of procurement fundamentals, contracting drafting principles, and project management methodologies.
• Excellent analytical and problem-solving abilities, with proficiency in technology and data-driven decision-making.
• Familiarity with project management principles and software including (but not limited) to ERP systems (Procore), procurement software, or data analytics tools.

Location: Position is local to Houston with a hybrid office policy. Position may require periodic trips for team meetings, site visits or/and other industry related events.

Panthera Grid Partners offers a full benefits package, including medical, dental, vision, company‑paid life insurance, short‑term disability and long‑term disability, and a 401(k) plan with matching contributions.