Contracts Administrator: Drive Compliance & Smooth Workflows

Vacatia; Fort Lauderdale (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

Vacatia is seeking a Contracts Administrator to manage the full contract lifecycle—from drafting and review through execution, tracking, and compliance. You’ll partner with Legal, Finance, Operations, Procurement, Real Estate, and external vendors to ensure accuracy, timeliness, and integrity across all agreements.

This role suits a highly organized professional who thrives in a fast-paced environment and brings structure, clarity, and efficiency to complex processes, with a focus on

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• 3+ years of experience in contract administration, procurement, legal support, real estate operations, or a related field.
• Strong attention to detail with excellent organizational, time management, and follow-through skills.
• Working knowledge of contract management systems, DocuSign, and workflow tools.
• Ability to interpret contract language and identify key business, legal, and financial terms.
• Clear, professional written and verbal communication skills with cross-functional collaboration experience.

Responsibilities

• Prepare, review, and process contracts and amendments, including vendor agreements, service contracts, NDAs, MSAs, purchase orders, and real estate leases.
• Manage contract lifecycle documentation, ensuring accurate drafting, execution, abstraction, tracking, and secure storage.
• Maintain organized contract databases and digital filing systems for efficient access and reporting.
• Track key milestones such as renewals, expirations, deliverables, and obligations, proactively communicating upcoming deadlines.
• Ensure contracts align with corporate policies, legal requirements, and financial approval processes.
• Coordinate closely with internal stakeholders to facilitate contract approvals and signature execution.
• Partner with vendors and external parties to ensure complete and accurate documentation, including onboarding requirements.
• Support process improvements, digital contract management tools, internal audits, compliance tracking, and special projects led by the VP of Real Estate & Business Operations.

Skills

Contract management

Vendor relations

Cross-functional collaboration

Attention to detail

Communication skills

Education

Bachelor’s degree in Business Administration or related field

Tools

DocuSign

Workflow tools

Google Workspace

Microsoft Office

SharePoint

Smartsheet

Job description

Vacatia is seeking a Contracts Administrator to manage the full contract lifecycle—from drafting and review through execution, tracking, and compliance. You’ll partner with Legal, Finance, Operations, Procurement, Real Estate, and external vendors to ensure accuracy, timeliness, and integrity across all agreements.

This role suits a highly organized professional who thrives in a fast-paced environment and brings structure, clarity, and efficiency to complex processes, with a focus on