Contract & Legal Operations Manager

Vacatia; United States; Remote; USD 110,000 - 140,000; Full time

Job summary

Vacatia is seeking a Contracts & Legal Operations Manager to lead the Contract Administration Team and optimize contract workflows. Reporting to the VP of Real Estate & Legal Operations, you will drive lifecycle management, standardize processes, and partner with Legal Counsel and business stakeholders on complex matters.

Ideal candidates bring extensive experience in legal operations and contract management, plus a track record of improving efficiency through technology and disciplined

Qualifications

• 7+ years in legal operations or contract management handling complex contracts.
• 45 years of direct people management experience with demonstrated success coaching employees managing workloads and strengthening team performance
• A proven track record of creating processes and improving efficiency supported by strong knowledge of contract terms approval workflows document controls and contract lifecycle management

Responsibilities

• Lead the contract lifecycle overseeing intake drafting and review coordination approvals execution amendments renewals and record retention
• Manage and develop the Contract Administration Team setting priorities balancing workloads and building technical expertise accountability and consistent service
• Create and standardize processes that eliminate bottlenecks strengthen document controls and improve contract turnaround times and accuracy
• Partner with Legal Counsel and business stakeholders to address complex contract matters support risk mitigation and coordinate acquisition integration and operational initiatives
• Advance technology and performance measurement improving contract systems evaluating approved automation and AI tools and tracking metrics that guide ongoing improvements

Skills

Contract management

Legal operations

Paralegal experience

Team leadership

AI tools familiarity

Education

Paralegal certificate

Contract management certification

Tools

Contract management software

Document management systems

AI automation tools

Job description

Join Vacatia and Shape the Future of Contracts & Legal Operations Location Remote Florida Vacatia is an innovative hospitality company reinventing the vacation rental and ownership experience across discovery booking and stay Were building the next generation of travel lifestyle products blending technology hospitality and design to create smarter more connected experiences for guests owners and partners Were looking for a proactive experienced Contracts & Legal Operations Manager who will lead our Contract Administration Team manage complex contract workflows and build the processes and tools that support our expanding portfolio Reporting to the VP of Real Estate & Legal Operations youll strengthen contract lifecycle management standardize practices that support risk mitigation and improve efficiency through technology and team development If you thrive in dynamic fast paced environments and love solving complex problems that blend people technology and process this is your opportunity to make your mark at the intersection of hospitality and innovation

Why You’ll Love Working at Vacatia

• Build the Future Shape scalable contract processes and legal operations practices that support Vacatias continued growth
• Impact That Matters Improve contract accuracy reduce turnaround times and strengthen controls that help protect the business
• Innovation at Scale Partner across Legal Finance Accounting and business teams to introduce modern tools automation and responsible AI solutions
• Autonomy and Ownership Take the lead on complex matters and process improvements with the opportunity to turn ideas into lasting operational results
• Culture of Growth Develop your team and expand your impact in a fast moving environment that values initiative collaboration and continuous improvement

Your Impact

• Lead the contract lifecycle overseeing intake drafting and review coordination approvals execution amendments renewals and record retention
• Manage and develop the Contract Administration Team setting priorities balancing workloads and building technical expertise accountability and consistent service
• Create and standardize processes that eliminate bottlenecks strengthen document controls and improve contract turnaround times and accuracy
• Partner with Legal Counsel and business stakeholders to address complex contract matters support risk mitigation and coordinate acquisition integration and operational initiatives
• Advance technology and performance measurement improving contract systems evaluating approved automation and AI tools and tracking metrics that guide ongoing improvements

What You Bring

• 7 years of progressive experience in legal operations contract management corporate paralegal work or a related field including substantial experience handling complex contracts
• 45 years of direct people management experience with demonstrated success coaching employees managing workloads and strengthening team performance
• A proven track record of creating processes and improving efficiency supported by strong knowledge of contract terms approval workflows document controls and contract lifecycle management
• Strong judgment communication and ownership with the ability to lead independently manage competing priorities protect confidential information and engage Legal Counsel appropriately
• Experience with contract technology and document management tools; familiarity with AI automation real estate hospitality vacation ownership or acquisition integration is a plus
• A relevant degree paralegal certificate or contract management certification is preferred; equivalent relevant experience will be considered

Join Us

Join us at the start of something big If youre ready to lead a team bring clarity to complex contracts and build smarter legal operations that support our growth wed love to hear from you