Contracts Administrator

KETTLER; Tysons (VA); Hybrid; USD 64,000 - 69,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Prescription coverage

HSA or FSA

401(k) with company match

Job summary

KETTLER is seeking a Contract Administrator to manage contract life-cycle activities, coordinate with Legal, Procurement, and Accounting, and maintain contract records at our McLean, VA office. This role emphasizes compliance and timely execution of vendor contracts and related documentation.

Ideal candidates will have 2+ years in contract administration, strong MS Office skills, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Minimum of two years of experience in contract administration or related function.
• Knowledge of contract administration practices and procurement processes.
• Experience with contract management systems and document management tools.
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong analytical, problem-solving, and time management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective verbal and written communication at all levels of the organization.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated commitment to compliance, policy adherence, and risk management principles.

Responsibilities

• Coordinate the administration of vendor contracts, consulting agreements, and related documentation throughout the contract life-cycle.
• Partner with Legal, Procurement, Accounting, and business stakeholders to facilitate contract review, revisions, approvals, and execution.
• Review contract documentation for completeness and ensure required approvals are obtained prior to execution.
• Serve as a point of contact for vendors regarding contract requirements, documentation, and onboarding activities.
• Track contracts through the approval and signature process to ensure timely execution.
• Maintain accurate contract records and documentation within the contract management system.
• Monitor contract milestones, renewal dates, insurance expirations, and other key compliance requirements.
• Assist with vendor onboarding and ensure all required vendor documentation is collected, validated, and maintained.
• Support ongoing vendor compliance with company policies, contractual obligations, and risk management requirements.
• Generate reports and provide contract status updates to management as needed.
• Support the Request for Proposal (RFP) and bidding process by coordinating vendor communications, distributing bid documents, collecting proposals, and maintaining sourcing records.
• Assist in evaluating proposals and documenting contract award and non-award decisions.
• Participate in process improvement initiatives to enhance contract administration, vendor management, and procurement operations.
• Support contract closeout activities and maintain completed contract files in accordance with company record retention requirements.
• Perform other duties as assigned.

Skills

Microsoft Office Suite

Organizational skills

Attention to detail

Communication skills

Time management

Confidentiality handling

Tools

Contract management system

Document management tools

Job description

The Contract Administrator is responsible for administering contracts and supporting the contract life-cycle from onboarding through contract execution and renewal. This role serves as a key liaison among Procurement, Legal, Accounting, and business stakeholders to ensure contracts are properly reviewed, documented, approved, and maintained in compliance with company policies and legal requirements.

The Contract Administrator supports vendor management activities, maintains contract records and documentation, monitors compliance requirements, and assists with sourcing and competitive bidding initiatives. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

This role requires on-site attendance at our McLean, VA Corporate Office from Monday thru Thursday, with Friday being a remote work day.

Compensation: $64k-$69k/Annually

We offer a robust Benefits Package including, but not limited to:

• Paid Time Off
• Health, Dental, Vision insurance; Life Insurance; Prescription coverage
• Tax-Advantaged Spending Accounts (HSA or FSA)
• 401(k) retirement plan with company match

Responsibilities

• Coordinate the administration of vendor contracts, consulting agreements, and related documentation throughout the contract life-cycle.
• Partner with Legal, Procurement, Accounting, and business stakeholders to facilitate contract review, revisions, approvals, and execution.
• Review contract documentation for completeness and ensure required approvals are obtained prior to execution.
• Serve as a point of contact for vendors regarding contract requirements, documentation, and onboarding activities.
• Track contracts through the approval and signature process to ensure timely execution.
• Maintain accurate contract records and documentation within the contract management system.
• Monitor contract milestones, renewal dates, insurance expirations, and other key compliance requirements.
• Assist with vendor onboarding and ensure all required vendor documentation is collected, validated, and maintained.
• Support ongoing vendor compliance with company policies, contractual obligations, and risk management requirements.
• Generate reports and provide contract status updates to management as needed.
• Support the Request for Proposal (RFP) and bidding process by coordinating vendor communications, distributing bid documents, collecting proposals, and maintaining sourcing records.
• Assist in evaluating proposals and documenting contract award and non-award decisions.
• Participate in process improvement initiatives to enhance contract administration, vendor management, and procurement operations.
• Support contract closeout activities and maintain completed contract files in accordance with company record retention requirements.
• Perform other duties as assigned.

Qualifications

• Minimum of two (2) years of experience in contract administration or a related business support function.
• Knowledge of contract administration practices and procurement processes.
• Experience working with contract management systems and document management tools.
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong analytical, problem-solving, and time management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective verbal and written communication skills with the ability to interact professionally at all levels of the organization.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated commitment to compliance, policy adherence, and risk management principles.