Contractor - Administrative Assistant

Randstad Enterprise; Malvern (Chester County); On-site; USD 60,000 - 80,000; Full time

Job summary

Randstad Enterprise in Malvern, PA is seeking a proactive administrative professional to support Workplace Technologies leadership. You will help leaders operate effectively, stay aligned on priorities, and keep day-to-day work running smoothly.

The role emphasizes high-level discretion, meticulous calendar management, and cross-team collaboration to ensure timely execution of priorities and events, including domestic and international travel logistics.

Qualifications

• Experience supporting leaders in a corporate environment is preferred.
• Strong organizational and communication skills, plus proficiency with Microsoft Office.
• High level of professionalism, attention to detail, and discretion.

Responsibilities

• Manage complex calendars across multiple leaders and coordinate meetings, including scheduling, logistics, and attendance tracking
• Support team events, offsites, and town halls, including logistics and stakeholder coordination
• Coordinate domestic and international travel arrangements, including itineraries and expense considerations
• Partner with leaders and teams to drive coordination and execution
• Contribute to special projects and evolving team needs
• Maintain organized records, documentation, and team artifacts

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Office skills

Tools

Microsoft Office

Job description

About the Role

Join a highly collaborative, fast-paced team supporting Workplace Technologies leadership. Reporting to the Chief of Staff, you will play a key role in helping leaders operate effectively, stay aligned on priorities, and keep day-to-day work running smoothly.

What We’re Looking For

We’re seeking a proactive, detail‑driven, and flexible professional who thrives in a dynamic environment.

You:

• Bring strong attention to detail, ensuring accuracy and follow-through
• Stay organized, proactive, and responsive while managing competing priorities
• Exercise sound judgment and discretion, handling sensitive information with care
• Adapt easily as priorities shift and remain steady in a fast-moving environment
• Build strong partnerships across teams and stakeholders

Key Responsibilities

• Manage complex calendars across multiple leaders and coordinate meetings, including scheduling, logistics, and attendance tracking
• Support team events, offsites, and town halls, including logistics and stakeholder coordination
• Coordinate domestic and international travel arrangements, including itineraries and expense considerations
• Partner with leaders and teams to drive coordination and execution
• Contribute to special projects and evolving team needs
• Maintain organized records, documentation, and team artifacts

Qualifications

• Experience supporting leaders in a corporate environment preferred
• Strong organizational, communication, and Microsoft Office skills
• High level of professionalism, attention to detail, and discretion

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail]. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.