Assistant Manager, Contracts

Westchester Medical Center Health Network; Village of Suffern (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Westchester Medical Center Health Network seeks an Assistant Manager, Contracts to support the implementation of Western Region contracts. You will interact daily with attorneys, vendors, business leads and staff to ensure timely contract execution.

Responsibilities include preparing contracts under attorney supervision, maintaining contract tracking spreadsheets, and coordinating with internal departments. A strong focus on accuracy, writing and document management is essential.

Qualifications

• 2-4 years of administrative support experience.
• Bachelor’s degree in related field required; equivalent experience considered.

Responsibilities

• Prepare contracts under the supervision of attorneys.
• Create and maintain Excel spreadsheets to track contract assignments.
• Maintain contract database in Western Region system.
• Attend meetings with Western Region COO to provide status updates on contracts.
• Act as liaison between vendors, business leads and attorneys for contracting matters.
• Prepare correspondence and documents for transactions under attorney direction.
• Review invoices and check requests for accuracy against contracts.

Skills

Typing 50 wpm

Proofreading

Attention to detail

Time management

Multi-tasking

Discretion

Education

Bachelor's degree in related field

Tools

pdf Converter

Adobe Reader

Job description

The Assistant Manager, Contracts collaborates with the Sr. Manager, Contracts in implementing Western Region contracts and interacting daily with administrative departments, business leads, vendors, attorneys and staff.

Responsibilities

• Prepares contracts under the supervision of attorneys.
• Creates and maintains excel spreadsheets for tracking of contract assignments.
• Maintains database software for contracts for Western Region.
• Collaborates with Senior Manager, Contracts to gain awareness of potential Western Region capital requisitions for determination of the need for a formal contract or agreement based on the nature, scope and terms of the request.
• Attend weekly meetings with Western Region Chief Operating Officer to provide updates on contract status, outstanding matters, and other relevant departmental requests.
• Acts as liaison between vendors, business leads and attorney(s) for all Western Region contracting matters.
• Assists with execution of Western Region contracts daily and maintains appropriate contact with all internal departments for status inquiries on Western Region contracts.
• Prepares documents and correspondence for transactions under the direction of attorneys.
• Collaborates with various internal departments daily.
• Gathers appropriate material from the attorneys and other administrative staff to respond to routine inquiries as appropriate.
• Reviews Concur expense report submissions from employed physicians and mid-levels to ensure compliance with professional development allowance parameters.
• Maintains all files for the department, ensuring that material is properly marked.
• Symplr Contract training, when necessary, for new users.
• Performs special and confidential assignments as required.
• Prepares letters, memoranda, reports and summaries on behalf of the department.
• Reviews department check requests and invoices for accuracy against contract and provide coding and routing information.
• Performs other duties as assigned.

Qualifications/Requirements

Experience: Minimum of 2-4 years of prior experience providing administrative support required. Minimum of 1-year prior experience working within a law firm is preferred.

Education: Bachelor’s degree in related field required and/ or equivalent combination of experience and education may be substituted for degree requirement.

Licenses / Certifications: N/A

Other

Ability to type at 50 words per minute.

Ability to manipulate pdf documents and use associated software tools such as pdf Converter and Adobe Reader.

Proficient grammar and writing skills to efficiently proof and edit documentation; strong attention to detail is essential.

Proven ability to prioritize work and manage workflow; good multi-tasking and time management skills.

Ability to work proactively and with little supervision.

Ability to comprehend the varied activities of a large department sufficiently to handle the mass of items passing through a busy legal office.

Discretion and client-centric skills.

Special Requirements: N/A