Contract Talent Acquisition Coordinator

Naviga Recruiting & Executive Search; Great Falls Crossing, Tampa (VA, FL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

A leading global law firm seeks a Contract Talent Acquisition Coordinator to manage the recruitment lifecycle and enhance candidate experiences. This hybrid position offers a dynamic working environment, collaborating with various stakeholders to ensure a seamless hiring process. Ideal candidates will possess strong recruitment experience, administrative skills, and a commitment to confidentiality.

Qualifications

• Minimum 3 years in a recruitment or administrative support role.
• Strong proficiency in Microsoft applications and ATS.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinates candidate lifecycle processes, including interview scheduling.
• Provides administrative support for recruitment compliance and accuracy.
• Assists in developing recruitment marketing and social media outreach.

Skills

Communication

Organizational Skills

Discretion

Education

High School diploma or GED

Bachelor’s degree in Human Resources

Tools

Applicant Tracking Systems

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Our client is a top 5 global law firm. Naviga Recruiting & Executive Search has partnered with them to recruit a Contract Business Talent Coordinator.

Title: Contract Talent Acquisition Coordinator

Location: Hybrid - Tampa, FL or Reston, VA

Key Notes/Company Details:

• Multi-Billion Dollar Business, Employing over 3600 Lawyers
• Multi-award winner and distinguished recognitions; top law firm for Innovation in the Business of Law, Excellence in Diversity Law Firm Award, Gold Standard Certification from the Women in Law Empowerment Forum (WILEF), Top Performer and Compass Award designations from the Leadership Council on Legal Diversity (LCLD) - to name a few
• Headquartered in both Chicago, IL and London, England.
• Culture includes individuals of high standards, providing support and collaboration throughout the business

Responsibilities:

• Assists and coordinates all activities related to the life cycle of a candidate, which includes maintaining candidate files in the applicant tracking system, coordinating interview schedules, and preparing standard offer letters.
• Provides administrative support related to contingent workforce operations, ensuring compliance, accuracy, and timely coordination across relevant systems and stakeholders.
• Provides support in creating job-specific requisitions based on recruitment needs. This process includes advertising the positions on internal and external portals and assisting with job requisitions, approvals, and the activities to initiate and close a requisition.
• Coordinates with hiring manager and candidates to schedule interviews. Aims to deliver a seamless interview experience to foster brand value.
• Assists with creating and distributing offer letters to selected candidates. Uses the firm’s approved offer templates. Communicates with HR regularly to coordinate arrivals.
• Will assist with tracking recruitment expenses for budgeting purposes.
• Process invoices for payment and review vendor invoices for accuracy in timekeeping and contracted rates.
• Helps coordinate firm and office-sponsored events.
• Assists with creating short-term and long-term recruitment forecast plans in alignment with the strategic recruitment goals and business objectives.
• Plays a role in developing and maintaining a recruiting brand by creating an exceptional candidate experience. Provides support in creating and maintaining a recruitment-related social media outreach.
• Maintains accurate and up-to-date records of all background check activities and communications. Examines background check and/or reference documents for completeness, accuracy, and compliance with internal standards. Identifies and flags discrepancies, inconsistencies, or missing information in candidate records.
• Analyzes background data to assess alignment with job requirements and organizational policies.
• Prepares summary reports highlighting findings, risks, or areas requiring further review and communicates due diligence outcomes.
• Ensures documentation is stored securely and in compliance with data privacy regulations.
• Handles all sensitive information with discretion and in accordance with company confidentiality policies.
• Attends staff meetings and performs other duties as assigned.

Background Requirements:

• Minimum of 3 years of experience in a recruitment or administrative support role, preferably in a professional services firm.
• Strong proficiency in Microsoft Outlook, Word, and Excel; experience with applicant tracking systems.
• Excellent written and verbal communication skills.
• Detail-oriented with strong organizational and time management skills.
• Ability to manage competing priorities and deliver accurate work in a fast-paced environment.
• Professional presence and interpersonal skills to interact with internal stakeholders and candidates.
• Demonstrated commitment to confidentiality, discretion, and professional judgment.

Education:

• High School diploma or GED required
• Bachelor’s degree in Human Resources or related field preferred.