Contract Specialist

Rhodes Wolfe; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

FSA

EAP

PTO

Sick leave

Job summary

Rhodes Wolfe is seeking a Contract Administrator to manage full-cycle service agreements for clients in an in-office setting. Responsibilities include preparing proposals, ensuring contract compliance, and renewing contracts on time.

The role emphasizes attention to detail, clear customer communication, and process improvements. Ideal candidates will have at least 3 years in contracts administration, experience with ERP/CRM systems, and strong collaboration with the sales team.

Qualifications

• 3+ years experience in contracts administration required.
• Ability to interpret contract terms/conditions and flag issues.
• Experience using ERP/CRM tool required.
• Comfort communicating with customers required.

Responsibilities

• Prepare, review, and administer service contract proposals.
• Draft, edit, and ensure contract compliance with standard terms.
• Monitor renewals and initiate renewal processes on time.
• Explain service terms to customers and clarify obligations.
• Secure necessary approvals and ensure contractual obligations are met.
• Escalate customer claims or disputes to management when required.
• Monitor contract performance and identify issues needing resolution.
• Collaborate with sales to ensure smooth handoff from proposal to contract.
• Recommend improvements to internal processes to improve efficiency.

Skills

Attention to detail

Strong communication

Tools

ERP/CRM software

Job description

Salary: $70,000 - $85,000 DOE + Benefits

Benefits: Medical, Dental, Vision, 401(k), FSA, EAP, PTO, Sick Leave+ More!

Job Type: Full-Time

Schedule: ~40 hours per week, 8:30 a.m. - 5:30 p.m. In-Office

Start Date: ASAP

Sponsorship: Not Available

Contract Administrator Description

Our client is seeking a Contract Administrator to join their team. In this role, you will manage full-cycle service agreements for new and existing clients. You will be responsible for ensuring contracts are prepared and entered accurately and in a timely manner. Ideal candidates have prior experience in contract administration in the service industry, excellent attention to detail, and strong communication skills. This is a great opportunity to join a well-established company that values camaraderie, growth, accountability, and service.

Contract Administrator Responsibilities

• Prepare, review, and administer service contract proposals
• Draft, edit, and ensure contract compliance with standard terms
• Monitor renewals and initiate renewal processes in accordance with agreed timelines
• Explain service terms to customers, answer contract‑related questions, and clarify obligations
• Secure necessary approvals and ensure all contractual obligations are met
• Escalate customer claims or disputes to management when required
• Monitor contract performance and identify issues that may require resolution
• Collaborate with sales department to ensure appropriate handoff from proposal to contract
• Proactively recommend improvements to internal processes to enhance efficiency

Contract Administrator Qualifications

• 3+ years experience in contracts administration required
• Ability to interpret contract terms/conditions and flag issues or discrepancies required
• Experience using ERP/CRM tool required
• Comfort communicating with customers required