Contract Administrator

HireSource Solutions; Marietta (GA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Full benefits

Hybrid work model

Growth opportunities

Job summary

HireSource Solutions seeks a Contract Administrator to manage government contracts, billing, and related documentation. The role involves drafting, execution, renewals, and closeout with emphasis on DocuSign and Salesforce workflows. A 120-day renewal focus drives revenue continuity and strong service support.

The position offers a hybrid schedule (2 days remote, 3 on-site) within a well-established medical device company, backed by a stable, growth-oriented culture and comprehensive benefits.

Qualifications

• 3+ years of contract administration, government contracts, service agreements, or billing.
• Experience with full contract lifecycle: drafting, execution, amendments, renewals, closeout.
• Hands-on experience with Salesforce or similar CRM/contract management system, including invoicing and reporting.
• Hands-on experience with DocuSign or similar e-signature platform.
• Experience with government billing portals (WAWF and Tungsten).
• Excellent written and verbal communication skills, including in escalated or sensitive contract situations.
• Ability to manage multiple priorities and deadlines with strong attention to detail.
• Proven ability to influence and drive results across teams without direct authority.
• Bachelor’s degree in Business, Contracts, Accounting, or related field preferred or equivalent experience.

Responsibilities

• Prepare, review, and revise quotes; manage service contracts and related docs.
• Coordinate contract approvals, execution, amendments, renewals, and closeout.
• Manage DocuSign workflows and support customer negotiations.
• Maintain 120-day review of contracts and renewals with Service Management.
• Process billing for executed contracts in Salesforce and government portals.
• Enter and maintain warranty, rental, and placement contracts in Salesforce.
• Support collections and prepare documentation for billing disputes.
• Maintain audit-ready contract files and generate reports on status, billing, renewals, expirations.
• Ensure compliance with government billing requirements and regulatory standards.
• Identify contract risks and elevations as needed; act as contact for inquiries.

Skills

Communication

Multitasking

Influence & results

Attention to detail

Education

Bachelor’s degree in Business/Contracts/Accounting

Tools

Salesforce

DocuSign

WAWF

Tungsten

Job description

Contract Administrator / Service Contract Administrator

Seeking candidates with government contract billing experience (WAWF, iRAPT Tungsten, or similar portals).

This position offers full benefits, job stability, and a strong base salary. It is with a well-established medical device company that is part of a global organization and dedicated to advancing urology care. The company has a rich history spanning multiple decades and is known for its innovative, high-performing technologies, which are trusted by hospitals, surgery centers, and physicians nationwide. With a very positive company culture, a stable foundation, and real potential for growth, the company offers an exceptional culture and stability. Candidates can work on a hybrid basis if they choose to do so (2 days a week from home, 3 on site)

Responsibilities

• Prepare, review, and revise quotes, and process and maintain service contracts and related documentation.
• Coordinate contract approvals, execution, amendments, renewals, and closeout.
• Manage DocuSign workflows and support customer negotiations by revising documents and tracking requested changes.
• Own a rolling 120-day review of contracts and warranties nearing expiration, and work with the Service Management Team to drive renewals and extensions.
• Process billing for executed contracts in Salesforce and in government portals
• Enter and maintain warranty, rental, and placement contracts, and keep service price books current in Salesforce.
• Support collections and prepare documentation for billing disputes.
• Maintain audit-ready contract files and prepare reports on contract status, billing, renewals, and expirations.
• Ensure compliance with government billing requirements and regulatory standards, and promptly escape potential reportable events.
• Identify contract risks and expiring obligations early, and elevate when appropriate.
• Act as a point of contact for internal and customer contract inquiries.

Qualifications

• 3+ years of progressive experience in contract administration, government contracts, service agreements, or billing.
• Experience managing the full contract lifecycle: drafting, execution, amendments, renewals, and closeout.
• Hands-on experience with Salesforce or a comparable CRM/contract management system, including contract entry, invoicing, and reporting.
• Hands-on experience with DocuSign or a similar e-signature platform.
• Experience with government billing portals (such as WAWF and Tungsten).
• Excellent written and verbal communication skills, including in escalated or sensitive contract situations.
• Ability to manage multiple priorities and deadlines with strong attention to detail.
• Proven ability to influence and drive results across teams without direct authority.
• Bachelor’s degree in Business, Contracts, Accounting, or a related field preferred, OR equivalent experience.

“Nice-to-have” experience:

• Background in field service, medical device, surgical services, or capital equipment.
• Exposure to contract lifecycle management (CLM) or AI-assisted contract review tools.