Contracts Analyst/Administrator

NPAworldwide; City of Rochester (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

NPAworldwide in Rochester, NY is seeking a Contracts Administrator to guide contracts from intake to execution, coordinate insurance requirements, and support risk analysis. This in-person role collaborates with internal teams and customers to ensure accurate, timely contract processing.

You should have at least 3 years in commercial contract administration, a degree, and proficiency with Microsoft Office. AI-assisted review experience is a plus.

Qualifications

• 3+ years in commercial contract administration.
• Degree required: Associate or Bachelor.

Responsibilities

• Manage contracts through lifecycle for assigned regions.
• Review standard contracts including AIA, NDAs, service agreements.
• Coordinate insurance requirements and certificates of insurance.
• Prepare summaries of contract terms and support risk analysis.
• Support revisions, negotiations, and document tracking.
• Promote use of electronic document management and workflow systems.
• Respond to inquiries from internal/external stakeholders.

Skills

Attention to detail

Organization

Analytical skills

Communication

Collaboration

Multitasking

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

PDF management tools

Job description

Job Overview

As a Contracts Administrator, you will help drive the successful management of customer contracts and business agreements from review through execution. You'll work closely with internal teams and customers to facilitate effective and efficient contract review processes and coordinate insurance and bond requirements. This role is critical to protecting the company's interests while delivering a responsive and positive experience for our customers.

Essential Duties & Responsibilities

• Manage customer contracts through the contract lifecycle from intake to execution for assigned business regions.
• Support the review of standard contracts, including AIA agreements, NDAs, service agreements, and other business documents.
• Respond to customer insurance requirements and coordinate certificates of insurance and bond requests.
• Prepare summaries of contract terms and support risk analysis efforts.
• Support contract revisions, negotiations, and document tracking activities.
• Help implement and utilize electronic document management and workflow systems to support contract administration.
• Respond to contract-related inquiries from internal and external stakeholders in a timely and professional manner.
• Coordinate with contract team members to ensure timely approvals and contract processing.
• Coordinate lien filings as required and maintain supporting documentation.
• Leverage approved AI tools and technology to support document review and contract management processes.

Qualifications

• Minimum of 3 years of experience in commercial contract administration.
• Associate or Bachelors degree required.
• Proficiency with Microsoft Office and PDF/document management tools.
• Strong attention to detail, organization, and analytical skills.
• Ability to manage multiple priorities and respond with urgency and ownership.
• Strong communication and collaboration skills.
• Experience utilizing AI tools for document review is a plus.

Work Location: In person

Why Is This a Great Opportunity

Culture and Environment

Employee Ownership: Operating as an ESOP (Employee Stock Ownership Plan) gives staff a personal stake in the company’s success

Supportive Coworkers: Employees frequently highlight a friendly atmosphere, strong camaraderie, and helpful coworkers who avoid micromanaging

Work-Life Balance: Staff note flexible work hours, reasonable workloads, and perks like seasonal or summer hours (such as leaving early on Fridays)

• Retirement and Stock: Robust 401(k) plans and company stock options help compensate for varying base pay rates.
• Independence: Workers are given the autonomy to take ownership of their projects and work independently.
• Community Involvement: The company actively participates in community giving and supports local organizations.