Contract Recruiting Operations Lead

Togetherwork; Austin (TX); On-site; USD 28,000 - 48,000; Part time

Benefits offered by this job

Remote work

Flexible work hours

15 vacation days annually

12 paid holidays annually

Profit Sharing

Pension Plan with 3% employer match

Job summary

TogetherWork is seeking a part-time Contract Recruiting Operations Lead to provide day-to-day operational support to the Talent Acquisition team during a defined contract period. You will work in a fast-paced recruiting environment, keeping information accurate in Greenhouse and Monday.com while collaborating with recruiters, hiring managers, and candidates.

This hands-on role focuses on following established processes, managing multiple priorities, and ensuring smooth recruiting operations

Qualifications

• Previous experience in recruiting coordination, recruiting operations, Talent Acquisition operations, HR coordination, or a similar role.
• Hands-on experience using Greenhouse ATS.
• Hands-on professional experience using Monday.com.

Responsibilities

• Support recruiters, hiring managers, and candidates across multiple hiring activities while maintaining accurate information in Greenhouse and Monday.com.
• Coordinate interviews and candidate scheduling across multiple roles.
• Manage interview logistics and candidate communications.
• Monitor recruiting activities, deadlines, and outstanding follow-ups.
• Maintain recruiting documentation, templates, and administrative records.
• Ensure established recruiting processes and procedures are followed consistently.
• Provide responsive support to candidates, recruiters, hiring managers, and HR partners.
• Greenhouse ATS Support: Maintain accurate candidate and requisition information in Greenhouse; Create and update requisitions; Support interview plans, stages, scorecards, and candidate movement.
• Monday.com Support: Maintain Talent Acquisition boards, trackers, and tasks; Update recruiting activity, ownership, due dates, and status.

Skills

Recruiting coordination

Recruiting operations

Talent Acquisition operations

Organization & time management

Multitasking

Attention to detail

Process adherence

Independent work

Communication skills

Stakeholder management

AI tools familiarity

SaaS/tech experience

Tools

Greenhouse ATS

Monday.com

Job description

Who you are

• Previous experience in recruiting coordination, recruiting operations, Talent Acquisition operations, HR coordination, or a similar role
• Hands-on experience using Greenhouse ATS
• Hands-on professional experience using Monday.com
• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines simultaneously
• Strong attention to detail and commitment to data accuracy
• Ability to follow established processes and procedures consistently
• Ability to work independently with limited supervision
• Strong written and verbal communication skills
• Confidence following up with recruiters, hiring managers, and other stakeholders when action is required
• Comfort working in a fast-paced recruiting environment
• Ability to learn established workflows quickly and become productive with minimal ramp-up
• Comfort using AI tools in a professional environment
• Experience in a SaaS or technology organization is preferred

What the job involves

• Reports to: Director of Talent Acquisition
• Employment Type: Temporary Contract, Part-Time
• Contract Duration: Expected late October 2026 through March 2027
• Schedule: Monday through Friday, 9:00 a.m. to 4:00 p.m. Central Time, including a one-hour unpaid lunch
• Hours: 30 hours per week
• TogetherWork is seeking a part-time Contract Recruiting Operations Lead to provide day-to-day operational support to our Talent Acquisition team during a defined contract period
• This is a hands-on execution role for someone who can step into an established recruiting environment, quickly learn our existing processes, and keep recruiting operations running smoothly and accurately
• You will support recruiters, hiring managers, and candidates across multiple hiring activities while maintaining accurate information in Greenhouse and Monday.com. This role requires someone who is highly organized, detail-oriented, dependable, and comfortable managing multiple priorities
• This is not a process redesign or strategy role. We are looking for someone who can follow established procedures, maintain consistency, and provide reliable operational support throughout the contract assignment
• Recruiting Operations and Coordination
• Support the day-to-day operational needs of the Talent Acquisition team
• Coordinate interviews and candidate scheduling across multiple roles
• Manage interview logistics and candidate communications
• Monitor recruiting activities, deadlines, and outstanding follow-ups
• Support recruiters and hiring managers throughout the interview process
• Maintain recruiting documentation, templates, and administrative records
• Ensure established recruiting processes and procedures are followed consistently
• Provide responsive support to candidates, recruiters, hiring managers, and HR partners
• Greenhouse ATS Support
• Maintain accurate candidate and requisition information in Greenhouse
• Create and update requisitions using established processes
• Support interview plans, stages, scorecards, and candidate movement
• Manage candidate communications and scheduling within Greenhouse
• Monitor outstanding interview feedback and scorecards
• Maintain templates and recruiting documentation
• Support recruiting reports and data accuracy
• Conduct routine data reviews to ensure information is complete and current
• Follow established Greenhouse processes and system standards
• Monday.com Support
• Maintain Talent Acquisition boards, trackers, and tasks in Monday.com
• Update recruiting activity, ownership, due dates, and status information
• Monitor outstanding items and follow up with appropriate team members
• Maintain existing workflows and processes within Monday.com
• Ensure recruiting information remains current and accurate
• Offer and Pre-Employment Support
• Support offer preparation and related data entry
• Confirm offer information is complete and accurate before processing
• Assist with background check initiation and tracking
• Maintain employee referral documentation and related records
• Support pre-employment and onboarding coordination as needed
• Ensure required hiring documentation is completed and maintained
• AI-Enabled Work
• TogetherWork's Talent Acquisition team actively uses AI and technology as part of our daily work. In this role, you will:
• Use approved AI tools to support administrative and recruiting activities
• Leverage AI to assist with documentation, summaries, communications, and other routine work
• Work comfortably within an AI-enabled recruiting environment
• Follow established guidelines and processes for the appropriate use of AI
• Success in this role means:
• Recruiting operations continue running smoothly throughout the contract assignment
• Interviews and candidate activities are scheduled accurately and on time
• Greenhouse data remains complete, accurate, and current
• Monday.com recruiting trackers remain updated
• Recruiters and hiring managers receive timely operational support
• Outstanding tasks and follow-ups are completed
• Established recruiting processes are followed consistently
• Candidates receive clear and timely communication
• The Talent Acquisition team experiences minimal operational disruption during the contract period

Benefits

• Personal training plans and professional development opportunities
• Flexible work hours
• Basic life insurance
• Social Committee Events
• Innovative culture, including hack weeks for everyone
• AD&D/STD/LTD/EAP
• Extended Health coverage
• Family Responsibility Leave
• Group RSP (Retirement Savings Plan) with 100% company match up to 4% of base salary
• Group TFSA (Tax-Free Savings Account)
• Group HCSA $600 funded annually by employer
• Wellness Allowance
• 15 vacation days annually
• 12 paid holidays annually
• Profit Sharing
• Remote work
• Medical, Dental, and Optical Benefits
• Therapy and Mental Health Benefits
• Group Critical Illness Benefit
• Group Income Protection
• Group Life Insurance
• Bereavement counseling and probate helpline
• Wellness Benefits and Fitness Discounts
• Pension Plan with 3% employer match
• Worldwide Travel Coverage
• 22 PTO days
• 8 Paid Bank Holidays
• 5 Paid Sick days
• Remote Work
• Medical, dental, and vision insurance options
• 100% employer-paid short/long-term disability
• Basic Life Insurance
• 401(k) with 100% company match up to 4%
• Flexible paid personal/vacation time built on mutual trust and accountability
• 10 sick days annually
• 10 company-paid holidays
• 6 weeks paid parental leave