Contract Recruiting Operations Lead (Hybrid-Austin, TX)

Togetherwork; Austin (TX); Hybrid; USD 40,000 - 57,000; Part time

Benefits offered by this job

Free parking available

Job summary

TogetherWork is seeking a part-time Contract Recruiting Operations Lead to support our Talent Acquisition team in Austin during a defined contract period.

This hands-on role requires meticulous coordination of interviews and candidate communications, accurate data management in Greenhouse and Monday.com, and strict adherence to established processes.

The position is hybrid, 30 hours per week, with three days in the South Congress office and two remote days, and compensation up to $35 per hour.

Qualifications

• Experience coordinating recruiting programs and hiring processes.
• Strong ability to manage multiple priorities and deadlines.
• Attention to detail and data accuracy in ATS and workflows.
• Familiar with Greenhouse and Monday.com workflows.

Responsibilities

• Coordinate interviews and candidate scheduling across multiple roles.
• Maintain candidate data and requisitions in Greenhouse.
• Manage Monday.com boards and trackers for recruiting.
• Provide onboarding and offer data entry support.
• Support AI-enabled administrative tasks within recruiting operations.

Skills

Recruiting coordination

Recruiting operations

HR coordination

Time management

Data accuracy

Communication skills

Independent work

Tools

Greenhouse ATS

Monday.com

Job description

Part-Time | Hybrid | Austin, TX

Location: Austin, TX, South Congress Avenue
Work Arrangement: Hybrid, 3 days per week in the Austin office
Reports to: Director of Talent Acquisition
Employment Type: Temporary Contract, Part-Time
Contract Duration: Expected late October 2026 through March 2027
Schedule: Monday through Friday, 9:00 a.m. to 4:00 p.m. Central Time, including a one-hour unpaid lunch
Hours: 30 hours per week
Compensation: up to $35 per hour
Parking: Free parking available

About the Role

TogetherWork is seeking a part-time Contract Recruiting Operations Lead to provide day-to-day operational support to our Talent Acquisition team during a defined contract period.

This is a hands-on execution role for someone who can step into an established recruiting environment, quickly learn our existing processes, and keep recruiting operations running smoothly and accurately.

You will support recruiters, hiring managers, and candidates across multiple hiring activities while maintaining accurate information in Greenhouse and Monday.com. This role requires someone who is highly organized, detail-oriented, dependable, and comfortable managing multiple priorities.

This is not a process redesign or strategy role. We are looking for someone who can follow established procedures, maintain consistency, and provide reliable operational support throughout the contract assignment.

Recruiting Operations and Coordination

• Support the day-to-day operational needs of the Talent Acquisition team
• Coordinate interviews and candidate scheduling across multiple roles
• Manage interview logistics and candidate communications
• Monitor recruiting activities, deadlines, and outstanding follow-ups
• Support recruiters and hiring managers throughout the interview process
• Maintain recruiting documentation, templates, and administrative records
• Ensure established recruiting processes and procedures are followed consistently
• Provide responsive support to candidates, recruiters, hiring managers, and HR partners

Greenhouse ATS Support

• Maintain accurate candidate and requisition information in Greenhouse
• Create and update requisitions using established processes
• Support interview plans, stages, scorecards, and candidate movement
• Manage candidate communications and scheduling within Greenhouse
• Monitor outstanding interview feedback and scorecards
• Maintain templates and recruiting documentation
• Support recruiting reports and data accuracy
• Conduct routine data reviews to ensure information is complete and current
• Follow established Greenhouse processes and system standards

Monday.com Support

• Maintain Talent Acquisition boards, trackers, and tasks in Monday.com
• Update recruiting activity, ownership, due dates, and status information
• Monitor outstanding items and follow up with appropriate team members
• Maintain existing workflows and processes within Monday.com
• Ensure recruiting information remains current and accurate

Offer and Pre-Employment Support

• Support offer preparation and related data entry
• Confirm offer information is complete and accurate before processing
• Assist with background check initiation and tracking
• Maintain employee referral documentation and related records
• Support pre-employment and onboarding coordination as needed
• Ensure required hiring documentation is completed and maintained

AI-Enabled Work

TogetherWork's Talent Acquisition team actively uses AI and technology as part of our daily work. In this role, you will:

• Use approved AI tools to support administrative and recruiting activities
• Leverage AI to assist with documentation, summaries, communications, and other routine work
• Work comfortably within an AI-enabled recruiting environment
• Follow established guidelines and processes for the appropriate use of AI

What You Bring

• Previous experience in recruiting coordination, recruiting operations, Talent Acquisition operations, HR coordination, or a similar role
• Hands-on experience using Greenhouse ATS
• Hands-on professional experience using Monday.com
• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines simultaneously
• Strong attention to detail and commitment to data accuracy
• Ability to follow established processes and procedures consistently
• Ability to work independently with limited supervision
• Strong written and verbal communication skills
• Confidence following up with recruiters, hiring managers, and other stakeholders when action is required
• Comfort working in a fast-paced recruiting environment
• Ability to learn established workflows quickly and become productive with minimal ramp-up
• Comfort using AI tools in a professional environment
• Experience in a SaaS or technology organization is preferred

Schedule and Location Requirements

This is a 30-hour-per-week contract position.

The expected schedule is:

Monday through Friday
9:00 a.m. to 4:00 p.m. Central Time
One-hour unpaid lunch

Candidates must be located in the Austin, Texas area and able to work from our South Congress Avenue office three days per week.

The remaining two days may be worked remotely.

Consistent availability during the established schedule is required.

What Success Looks Like

• Recruiting operations continue running smoothly throughout the contract assignment
• Interviews and candidate activities are scheduled accurately and on time
• Greenhouse data remains complete, accurate, and current
• Monday.com recruiting trackers remain updated
• Recruiters and hiring managers receive timely operational support
• Outstanding tasks and follow-ups are completed
• Established recruiting processes are followed consistently
• Candidates receive clear and timely communication
• The Talent Acquisition team experiences minimal operational disruption during the contract period

Why TogetherWork

TogetherWork is a private equity-backed SaaS company serving community-driven organizations across multiple markets. Our Talent Acquisition team operates in a fast-paced, collaborative, technology-enabled environment.

This contract opportunity provides hands-on experience supporting an established Talent Acquisition team while working with Greenhouse, Monday.com, AI tools, and recruiting operations across a growing SaaS organization.

What Drives Us

At TogetherWork, we exist to help community-driven organizations grow and thrive by creating better experiences for the people they serve.

Our core values guide how we work:

• Obsess over our customers
• Own it. Together
• Move fast with purpose

Inclusion and Diversity

TogetherWork is an Equal Employment Opportunity Employer. We value diverse backgrounds, experiences, and perspectives. Employment decisions are made without regard to race, color, religion, gender, gender identity, sexual orientation, disability, veteran status, age, national origin, or any other protected category under applicable law.