Contract Recruiting Coordinator

Avride Inc.; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Avride Inc. is seeking a Recruiting Coordinator to support high-volume hiring for a project-based recruiting need and enhance the candidate experience. This on-site role partners with onsite staff, hiring managers, and team leads to ensure smooth onboarding and timely handoffs.

You'll manage candidate flow, schedule interviews, collect paperwork, and maintain accurate tracking. A strong communicator with attention to detail will thrive in our fast-paced, professional environment.

Qualifications

• Experience supporting high-volume recruiting or onsite hiring events.
• Ability to work with cross-functional teams including staff, hiring managers, and operational leads.
• Strong organizational skills with the ability to manage multiple candidates simultaneously.
• Excellent interpersonal and communication skills; able to provide a high-quality candidate experience.
• High attention to detail, especially with data entry and documentation.
• Comfortable working with spreadsheets and tracking systems.
• Professional demeanor in a fast-paced, customer-facing environment.
• Basic understanding of HR practices and employment law.

Responsibilities

• Serve as the first point of contact for candidates, greeting and checking in high volumes of applicants daily.
• Manage candidate flow using an interview scheduling tracker, ensuring accurate tracking of arrivals and interview status.
• Distribute and collect candidate paperwork, ensuring completeness and accuracy.
• Coordinate closely with hiring managers, interviewers, and onsite team leads to ensure timely candidate handoffs for driving assessments.
• Act as a liaison between candidates and internal teams to keep the interview process running smoothly.
• Track and compile assessment results, ensuring all data is properly recorded.
• Upload candidate documentation and assessment videos into internal tracking systems.
• Monitor and manage the daily interview schedule, proactively identifying gaps or bottlenecks.
• Maintain a professional, organized, and candidate-friendly environment at all times.

Skills

High-volume recruiting

Cross-functional collaboration

Organizational skills

Interpersonal communication

Data entry accuracy

Spreadsheets/tracking systems

Customer-facing professionalism

HR basics

Tools

ATS

Scheduling tools

Job description

At Avride, we're shaping the future of autonomous mobility. With a highly technical culture and a team of global talent, we move fast, think boldly, and build safely. As we continue to scale, we’re looking for a driven Immigration & Mobility Specialist to support our HR operations and enhance the candidate and employee experience.

About the Role

We are seeking a highly organized and professional Recruiting Coordinator to support high-volume hiring for a project based recruiting need. This role is critical in delivering a smooth, efficient, and welcoming candidate experience for applicants while partnering closely with onsite staff, hiring managers, and team leads.

What You’ll Do

• Serve as the first point of contact for candidates, greeting and checking in high volumes of applicants daily
• Manage candidate flow using an interview scheduling tracker, ensuring accurate tracking of arrivals and interview status
• Distribute and collect candidate paperwork, ensuring completeness and accuracy
• Coordinate closely with hiring managers, interviewers, and onsite team leads to ensure timely candidate handoffs for driving assessments
• Act as a liaison between candidates and internal teams to keep the interview process running smoothly
• Track and compile assessment results, ensuring all data is properly recorded
• Upload candidate documentation and assessment videos into internal tracking systems
• Monitor and manage the daily interview schedule, proactively identifying gaps or bottlenecks
• Maintain a professional, organized, and candidate-friendly environment at all times

What You’ll Need

• Experience supporting high-volume recruiting or onsite hiring events
• Proven ability to work effectively with cross-functional teams, including staff, hiring managers, and operational leads
• Strong organizational skills with the ability to manage multiple candidates simultaneously
• Excellent interpersonal and communication skills; able to provide a high-quality candidate experience
• High attention to detail, especially with data entry and documentation
• Comfortable working with spreadsheets and tracking systems
• Professional demeanor in a fast-paced, customer-facing environment
• Basic understanding of HR practices and employment law

Nice to Have

• Experience in automotive, logistics, or hourly hiring environments
• Familiarity with applicant tracking systems (ATS) or scheduling tools

Candidates are required to be authorized to work in the U.S. The employer is not offering relocation sponsorship, and remote work options are not available.

Avride is an equal opportunity employer and committed to providing reasonable accommodations to qualified applicants and employees with disabilities to ensure they have equal access to employment opportunities. Avride complies with the Americans with Disabilities Act (ADA), if you need a reasonable accommodation to assist with the application or hiring process, or to perform the essential functions of a job, please email [e-mail] .