Recruiting Coordinator (Contract)

Perplexity; Palo Alto (CA); Hybrid; USD 55,104 - 59,236; Full time

Job summary

Perplexity is seeking a dynamic, highly organized Recruiting Coordinator to help us scale our team without compromising on experience. This high-velocity role sits at the heart of our hiring engine, keeping dozens of moving parts in sync and making every candidate and hiring partner feel like they’re our only priority.

You’ll own the end-to-end candidate experience, coordinate interviews across complex calendars and time zones, and partner with recruiters and hiring managers to move fast with

Qualifications

• 1-3 years as Recruiting Coordinator or related high-volume scheduling role.
• Comfort operating in ambiguity and taking initiative.
• High-velocity operator who moves quickly while staying accurate.
• Exceptional multitasking and attention to detail.
• Strong verbal and written communication with proactive follow-up.
• Able to work independently and collaboratively in a startup.

Responsibilities

• Own end-to-end candidate experience from first touch to final decision.
• Coordinate interviews across calendars and time zones, keeping momentum.
• Partner with recruiters, interviewers, and hiring managers to ease their work.
• Operate independently in ambiguity and create structure where none exists yet.
• Identify and drive projects to scale recruiting processes as the team grows.
• Manage logistics and ad-hoc recruiting tasks with accuracy and urgency.
• continuously improve both external candidate experience and internal stakeholder experience.

Skills

Recruiting experience

High-velocity mindset

Organizational skills

Communication skills

Independent & collaborative

ATS Ashby

Job description

We\'re looking for a dynamic, highly organized Recruiting Coordinator to help us scale our team without ever compromising on experience. This is a high-velocity role at the heart of our hiring engine. You\'ll keep dozens of moving parts in sync, bring order to ambiguity, and make every candidate and hiring partner feel like they\'re our only priority. If you thrive when the path isn\'t fully mapped out, move fast without dropping details, and genuinely care about how people are treated, you\'ll do great here.

Contract Details

• Rate: $40 - $43 per hour
• Hours: 40 hours per week
• Hybrid work schedule: In-office M/W/F

What You\'ll Do

• Own the end-to-end candidate experience, making every interaction from first touch to final decision, feel seamless, human, and high-touch
• Coordinate and schedule interviews across complex calendars, time zones, and competing priorities, keeping things moving at speed
• Serve as a trusted partner to recruiters, interviewers, and hiring managers, anticipating needs, communicating proactively, and making their jobs easier
• Operate independently in ambiguity: spot gaps, make judgment calls, and create structure where none exists yet
• Identify, initiate, and drive projects that improve and scale our recruiting processes as the team grows
• Manage logistics, administrative tasks, and ad-hoc recruiting support with accuracy and urgency
• Continuously look for ways to raise the bar on both the external candidate experience and the internal stakeholder experience

What You Bring

• 1-3 years of experience as either a Recruiting Coordinator, Administrative Assistant, or any adjacent role dealing with high volume scheduling
• Comfort operating in ambiguity. You take initiative, make decisions with incomplete information, and don\'t wait to be told what to do
• A natural high-velocity operator who moves quickly without sacrificing accuracy or attention to detail
• Exceptional organizational skills and the ability to juggle multiple priorities simultaneously without losing the thread
• Strong verbal and written communication skills, with proactive, clear, and warm follow-through
• Ability to work independently and collaboratively, adapting fast in a rapidly changing startup environment
• Proficiency with various ATSs (Ashby preferred)