Recruiting Coordinator (Contract)

Capital Factory; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Apptronik, based in Austin, Texas, is seeking a proactive and organized Recruiting Coordinator for a contract role. You will ensure a seamless interview process, acting as the central point of contact for candidates and teams while managing logistics and systems data.

The ideal candidate will have strong communication skills, a bachelor’s degree, and 1-3 years of experience in coordination or HR. This role offers hands-on involvement in attracting top talent for innovative robotics.

Qualifications

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Impeccable attention to detail and commitment to accuracy.
• Proven ability to solve problems in ambiguous situations.

Responsibilities

• Coordinate interview schedules across multiple departments.
• Manage candidate communications and experience.
• Maintain accurate records within the ATS.
• Support recruiters and hiring managers with logistics.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving

Experience with ATS

Proficiency with scheduling tools

Customer-centric mindset

Discretion

Education

Bachelor's degree or equivalent experience

1-3 years of experience in a coordinating role

Tools

Google Calendar

Outlook

Google Workspace

Job description

Apptronik is a human-centered robotics company developing AI-powered robots to support humanity in every facet of life. Our flagship humanoid robot, Apollo, is built to collaborate thoughtfully with people, starting with critical industries such as manufacturing and logistics, with future applications in healthcare, the home, and beyond.

We operate at the cutting edge of embodied AI, applying our expertise across the full robotics stack to solve some of society's most important problems. You will join a team dedicated to bringing Apollo to market at scale, tackling the complex challenges like safety, commercialization, and mass production to change the world for the better.

JOB SUMMARY

We are seeking a highly organized and proactive contract Recruiting Coordinator (6 month minimum) to join our Talent Acquisition team. This role is essential to our success, acting as the central point of contact for candidates, recruiters, and hiring teams to ensure a seamless, positive, and efficient interview process from start to finish. You will be responsible for orchestrating complex interview schedules, managing candidate communications, and maintaining data parity in our systems, directly contributing to our ability to attract and hire top talent.

ESSENTIAL DUTIES AND RESPONSIBILITIES or KEY ACCOUNTABILITIES

• Interview Coordination & Logistics: Own complex interview schedules across multiple departments and time zones, including phone, video, and onsite interviews. Manage all logistical details, such as booking conference rooms, arranging travel, and processing candidate expense reimbursements.
• Candidate Experience Management: Serve as the primary point of contact for candidates throughout the later stages of the interview process, providing clear instructions, and a welcoming presence to ensure a world-class candidate experience.
• Systems & Data Integrity: Maintain meticulous records within our Applicant Tracking System (ATS), ensuring all candidate information, interview feedback, and job status details are accurate, up-to-date, and compliant with company standards.
• Team & Process Support: Partner closely with recruiters and hiring managers to anticipate scheduling needs and resolve conflicts. Assist with job posting formats, process and program documentation, and other administrative tasks to support the full lifecycle of recruiting.

SKILLS AND REQUIREMENTS

• Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.
• Strong written and verbal communication skills with a professional and empathetic demeanor.
• Impeccable attention to detail and a commitment to accuracy.
• Proven ability to solve problems in ambiguous situations and without all of the data.
• Experience with an Applicant Tracking System (ATS) such as Greenhouse, Lever, or Workday is highly preferred.
• Proficiency with scheduling tools (e.g., Google Calendar, Outlook) and the Google Workspace suite.
• A proactive, customer-centric mindset with a passion for creating positive experiences for internal and external customers.
• Discretion and experience handling confidential and sensitive information.

EDUCATION and/or EXPERIENCE

• Bachelor's degree or equivalent practical experience in Human Resources, Business, Communications, or a related field.
• Experience: 1-3 years of experience in a coordinating, administrative, or customer-facing role. Prior experience in a recruiting or HR environment is highly preferred.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate.

*This is a direct hire. Please, no outside Agency solicitations.

Apptronik provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.