Contract & Project Coordination Specialist

Socket.dev; Naples (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical and dental

Life and disability insurance

401k match

Tuition assistance

Bonuses

Collaborative culture

Job summary

Apex is seeking an Associate Project Manager for our Naples office to support Project Managers and technical teams. This role focuses on administrative, contractual, and project coordination tasks that help ensure smooth execution of projects across the Southeast Division.

The ideal candidate is organized, detail-oriented, and comfortable in a fast-paced consulting environment. Requirements include an Associate or Bachelor's degree in Business Administration or related field and 5+ years in

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• 5+ years of experience in administrative support or project coordination for planning and/or land development projects.
• Strong organizational skills with attention to detail.
• Proficiency with Microsoft Office 365 and collaboration tools such as SharePoint and Teams.
• Excellent written and verbal communication skills.

Responsibilities

• Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub‑agreements, and compliance requirements.
• Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.
• Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
• Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems.
• Track project progress, deliverable status, risks, and issues; assist with preparing project status reports.
• Support invoice preparation, accounts payable coordination, and monthly billing cycles.
• Monitor aged receivables and support project managers with collections.
• Schedule and coordinate project meetings, take notes, and distribute action items.
• Provide general administrative support to project teams across the Woburn and Quincy offices.

Skills

Organizational skills

Attention to detail

Communication skills

Independent and collaborative

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office 365

SharePoint

Teams

Job description

Apex is seeking an Associate Project Manager for our Naples office to support Project Managers and technical teams. This role focuses on administrative, contractual, and project coordination tasks that help ensure smooth execution of projects across the Southeast Division.

The ideal candidate is organized, detail-oriented, and comfortable in a fast-paced consulting environment. Requirements include an Associate or Bachelor's degree in Business Administration or related field and 5+ years in