Impactful Project Manager: Growth, Autonomy, Bonus

Apex Companies; Naples (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical and dental insurance

Life and disability insurance

401k match

Tuition assistance

Bonuses and incentives

Job summary

Apex Companies in Naples seeks an Associate Project Manager to support Project Managers and technical teams across the Southeast Division. The role emphasizes administrative, contractual, and coordination tasks in a fast-paced consulting environment.

You will manage contracts, setup projects, timelines, documents, billing, and communications, collaborating with internal staff and external partners. A 5+ year track record in admin support or project coordination is required.

Qualifications

• Associate or Bachelor’s degree in Business Administration, Project Management, Engineering, or related field preferred.
• 5+ years of experience in administrative support or project coordination for planning/land development projects.
• Strong organizational skills with excellent attention to detail.
• Proficiency with Microsoft Office 365 and collaboration tools like SharePoint and Teams.
• Basic understanding of contracts, proposals, or project financials.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently and with others.
• Sponsorship not available now or in the future.

Responsibilities

• Assist Project Managers with contract administration, including drafting, reviewing, and tracking documents and compliance.
• Support project setup in internal systems, ensuring budgets, billing rates, task codes, and obligations are accurate.
• Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
• Maintain project files, documentation logs, subcontractor records, and QA/QC forms.
• Track progress, deliverables, risks, and issues; assist with status reports.
• Support invoice preparation, accounts payable, and monthly billing cycles.
• Monitor aged receivables and assist PMs with collections.
• Schedule and coordinate meetings, take notes, and distribute action items.

Skills

Project coordination

Administrative support

Communication

Microsoft Office 365

SharePoint

Teams

Education

Bachelor's degree in Business Administration or related field

Tools

SharePoint

Teams

Job description

Apex Companies in Naples seeks an Associate Project Manager to support Project Managers and technical teams across the Southeast Division. The role emphasizes administrative, contractual, and coordination tasks in a fast-paced consulting environment.

You will manage contracts, setup projects, timelines, documents, billing, and communications, collaborating with internal staff and external partners. A 5+ year track record in admin support or project coordination is required.