Associate Project Manager

Socket.dev; Naples (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical and dental

Life and disability insurance

401k match

Tuition assistance

Bonuses

Collaborative culture

Job summary

Apex is seeking an Associate Project Manager for our Naples office to support Project Managers and technical teams. This role focuses on administrative, contractual, and project coordination tasks that help ensure smooth execution of projects across the Southeast Division.

The ideal candidate is organized, detail-oriented, and comfortable in a fast-paced consulting environment. Requirements include an Associate or Bachelor's degree in Business Administration or related field and 5+ years in

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• 5+ years of experience in administrative support or project coordination for planning and/or land development projects.
• Strong organizational skills with attention to detail.
• Proficiency with Microsoft Office 365 and collaboration tools such as SharePoint and Teams.
• Excellent written and verbal communication skills.

Responsibilities

• Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub‑agreements, and compliance requirements.
• Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.
• Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
• Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems.
• Track project progress, deliverable status, risks, and issues; assist with preparing project status reports.
• Support invoice preparation, accounts payable coordination, and monthly billing cycles.
• Monitor aged receivables and support project managers with collections.
• Schedule and coordinate project meetings, take notes, and distribute action items.
• Provide general administrative support to project teams across the Woburn and Quincy offices.

Skills

Organizational skills

Attention to detail

Communication skills

Independent and collaborative

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office 365

SharePoint

Teams

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes. As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth. This role is eligible for a $5,000 sign-on bonus, subject to the terms and conditions of the Company's sign-on bonus program. Position Summary: The Project Administrator will support Project Managers and technical teams based out of our Naples office. This role focuses on administrative, contractual, and project coordination tasks that help ensure smooth execution of projects across the Southeast Division. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced consulting environment.

Your Responsibilities as a Associate Project Manager:

• Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub‑agreements, and compliance requirements.
• Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.
• Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
• Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems.
• Track project progress, deliverable status, risks, and issues; assist with preparing project status reports.
• Support invoice preparation, accounts payable coordination, and monthly billing cycles.
• Monitor aged receivables and support project managers with collections.
• Schedule and coordinate project meetings, take notes, and distribute action items.
• Provide general administrative support to project teams across the Woburn and Quincy offices.

What we're looking for:

• Associate or Bachelor’s degree in Business Administration, Project Management, Engineering, or related field preferred.
• 5+ years of experience in an administrative support or project coordination role supporting planning and/or land development project required.
• Strong organizational skills with excellent attention to detail.
• Proficiency with Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams.
• Basic understanding of contracts, proposals, or project financials.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work both independently and collaboratively.
• Sponsorship not available now or in the future.

Why you'll love working for us:

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

Apex Job Title: Associate Project Manager

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer