Construction Project & Funding Coordinator

APEX; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

APEX is seeking a Project Coordinator to support our project execution teams with document coordination, funding process facilitation, subcontractor administration, and reporting. The role involves maintaining third-party checklists, preparing invoices and financial reports, monitoring milestones, and coordinating with lenders and investors.

The ideal candidate has 3–5 years of relevant real estate or related experience, a bachelor’s degree (preferred), and strong MS Office proficiency.

Qualifications

• Excellent verbal and written communication, organizational, presentation and analytical skills.
• Ability to take ownership and commitment to follow through.
• Ability to effectively prioritize and handle multiple tasks under pressure.
• Strong work ethic and attention to detail.
• Desire to work in a fast-paced, entrepreneurial environment.
• 3-5 years of relevant work experience in real estate, affordable housing, or related field.
• Bachelor’s Degree - Real Estate, Accounting, or Business Concentration preferred
• Working proficiency in Microsoft Office programs such as Excel, Word, and PowerPoint

Responsibilities

• Maintain third-party checklists and trackers, prepare necessary deliverables while collaborating with internal teams to streamline communication and project timelines.
• Prepare invoices, proposals, and financial reports related to capital projects.
• Monitor project milestones, provide regular status updates to stakeholders, and identify opportunities for process improvements.
• Assist with special projects to enhance team efficiency and achieve company goals.
• Maintain subcontractor files including contract administration, insurance certificates and other regulatory compliance needs. Centralize project document control, updating and reporting.
• Track capital expenditures and life of construction projects as it pertains to lender and investor funding requirements.
• Use Excel and other platforms to maintain records and reconcile sources & uses information required by lenders and investors.
• Prepare monthly pay requisitions including all required subcontractor documentation and lender required documentation.
• Manage requests for documentation and coordinate with all parties involved in the funding process.

Job description

APEX is seeking a Project Coordinator to support our project execution teams with document coordination, funding process facilitation, subcontractor administration, and reporting. The role involves maintaining third-party checklists, preparing invoices and financial reports, monitoring milestones, and coordinating with lenders and investors.

The ideal candidate has 3–5 years of relevant real estate or related experience, a bachelor’s degree (preferred), and strong MS Office proficiency.