Project Coordinator - Post Construction Services

Apex Companies; Brentwood (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Company-subsidized medical and dental

Company-paid life, short, and long-term disability

401k match and tuition assistance

Performance-based bonuses

Job summary

jobr.pro is looking for a Project Coordinator for Post Construction Services in Brentwood, CA. The role focuses on managing relationships between project accounting and management teams, ensuring accurate billing processes, and maintaining strong client relations.

Ideal candidates should have 2 years of project coordination experience, strong communication skills, and proficiency in Microsoft Excel. The position includes company-subsidized health benefits and a collaborative work environment.

Qualifications

• 2 years of project coordination experience.
• Work experience in accounting preferred.
• Construction industry experience preferred.

Responsibilities

• Create new project set-ups for Project Managers.
• Review contracts and recommend changes.
• Create change orders for the PMs and send to clients.
• Collaborate with the project accounting team.
• Monitor and manage AR aging for Project Managers.
• Address client inquiries and maintain positive relationships.

Skills

Proficient in Microsoft Excel

Excellent oral and written communication skills

Sound analytical and critical thinking skills

Education

High School Diploma or equivalent

Tools

DelTek ERP

HubSpot software

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest‑growing firms in the AEC industry, recently recognized by the Zweig Group for our industry‑leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to grow, we’re focused on building a team of high‑performing professionals who are ready to lead, collaborate, and push what’s possible. At Apex, you don’t just join a company, you help shape what comes next.

Job Summary:

The Project Coordinator for Post Construction Services plays a crucial role in being a liaison between the project accounting team and the project management team. They are responsible for ensuring that all billing processes, job set‑ups, and contract reviews are conducted accurately and timely. They are also responsible for maintaining strong relationships with clients and resolving any project‑related administrative issues that may arise. This role requires excellent organization, as well as a strong attention to detail, and the ability to improve processes and procedures.

Your Responsibilities as a Project Coordinator:

• Create new project set‑ups for the Project Managers. Make sure that they are completed timely and accurately and provided to the project accounting team for entry into the company’s accounting system.
• Review contracts, recommend changes, and provide definitive version to senior leadership for signature.
• Create change orders for the PMs, send to client, follow up.
• Work in close collaboration with the project accounting team as well as the project managers and sales team, to ensure that the billing processes are aligned with overall business objectives and client satisfaction goals.
• Monitor and manage the AR aging for the Project Managers, especially the accounts past due 90+ days and lead the collection efforts to ensure timely collection of funds from clients for services performed.
• Address and resolve client inquiries and disputes regarding administrative issues, provide excellent customer service and maintain positive relationships.
• Manage Prevailing Wage DAS forms for apprentice and similar Prevailing Wage needs.
• Perform other duties and/or complete other projects assigned by senior leadership team.
• Create/amend Bluebeam maps for PMs.
• Help Project Managers with daily scheduling.
• Help responding to emails.
• Review of profit and loss for jobs for Project Managers.

What we’re looking for:

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Excel.
• Excellent oral and written communication skills.
• Sound analytical and critical thinking skills.

Educational & Experience:

• 2 years of project coordination experience.
• High School Diploma or equivalent.
• Work experience in accounting preferred.
• Construction industry experience preferred.
• DelTek ERP and HubSpot software experience preferred.

Work Environment & Physical Requirements:

• Work is performed in a typical indoor office environment.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift and carry office items (e.g., paper, laptops, etc.) up to 15 pounds.

Why you’ll love working with us:

• Company‑subsidized medical and dental.
• Company‑paid life, short, and long‑term disability.
• 401k match, tuition assistance, and more.
• Cross‑training and the ability to work on a variety of projects.
• Performance‑based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer