Program Coordinator

Planet Group (United States); Boston (MA); On-site; USD 39,000 - 41,000; Full time

Job summary

Planet Group in Boston is seeking an Administrative Program Coordinator to provide comprehensive administrative and operational support for university programs, faculty, students, and leadership. You will coordinate daily program operations, manage financial and admin processes, support events and space reservations, and ensure smooth department activities.

The ideal candidate is highly organized, detail-oriented, and acclimated to a fast-paced academic environment.

Qualifications

• Proficiency in word processing, spreadsheet creation and management, and database applications.
• Excellent written and verbal communication skills.
• Strong organizational, interpersonal, leadership, and problem-solving abilities.
• Ability to exercise independent judgment and handle sensitive information with discretion.
• Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
• Experience coordinating administrative functions, programs, events, or financial processes.
• Experience training, supervising, or overseeing student employees preferred.

Responsibilities

• Coordinate daily program administration and departmental operations.
• Provide administrative, financial, and operational support to faculty, staff, and students.
• Prepare, maintain, and organize spreadsheets, databases, reports, and departmental records.
• Submit, monitor, and follow up on facilities and maintenance requests.
• Coordinate event logistics, meeting arrangements, and space reservations.
• Serve as a primary contact for faculty, staff, students, and alumni.
• Hire, train, supervise, and oversee student workers.
• Assist with departmental budgeting, expense tracking, and financial documentation.
• Manage special projects and provide additional support as needed.
• Handle confidential information with professionalism and sound judgment.

Skills

Computer skills

Written and verbal communication

Organization & leadership

Confidentiality

Prioritization & deadlines

Administrative coordination

Independent work

Student supervision

Tools

Microsoft Office

Job description

Title Program Coordinator
$28-30 per hour
Boston MA
3 monthContract

The Administrative Program Coordinator provides comprehensive administrative and operational support for university programs, faculty, students, and departmental leadership. This role is responsible for coordinating daily program operations, managing financial and administrative processes, supporting events and space reservations, and ensuring department activities run smoothly and efficiently.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced academic environment. Strong computer skills are essential, including proficiency in Microsoft Office, spreadsheet management, word processing, and database applications. The ability to learn new technologies and train student workers or colleagues on applicable systems is preferred.

Key Responsibilities:

• Coordinate daily program administration and departmental operations.

• Provide administrative, financial, and operational support to faculty, staff, and students.

• Prepare, maintain, and organize spreadsheets, databases, reports, and departmental records.

• Submit, monitor, and follow up on facilities and maintenance requests.

• Coordinate event logistics, meeting arrangements, and space reservations.

• Serve as a primary point of contact for faculty, staff, current and prospective students, and alumni.

• Hire, train, supervise, and oversee student workers, delegating assignments and monitoring performance.

• Assist with departmental budgeting, expense tracking, financial documentation, and related administrative processes.

• Manage special projects and provide additional support as departmental needs arise.

• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.

• Identify operational needs, resolve administrative issues, and recommend process improvements.

Required Qualifications & Skills:

• Strong computer skills, including proficiency in word processing, spreadsheet creation and management, and database applications.

• Excellent written and verbal communication skills.

• Strong organizational, interpersonal, leadership, and problem-solving abilities.

• Ability to exercise independent judgment, maintain confidentiality, and handle sensitive information appropriately.

• Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.

• Experience coordinating administrative functions, programs, events, or financial processes.

• Ability to work independently and collaboratively in a large, decentralized university environment.

• Experience training, supervising, or overseeing student employees preferred.