Contract & Procurement Specialist

Texas A&M University System; Prairie View (AR); On-site; USD 52,000 - 76,000; Full time

Job summary

Texas A&M University System is seeking a Contract Specialist II to review university contracts, coordinate with the Procurement Office, and ensure timely execution in line with PVAMU, TAMUS, and state guidelines.

You will manage RFP processes, maintain contract records, and liaise with the Office of General Counsel as needed. A Bachelor's degree and 2+ years' related experience are required.

Qualifications

• Knowledge of OMB Circulars and state/federal contract and grant regulations.
• Knowledge of word processing and spreadsheet applications.
• Must possess technical writing and editing skills including contractual language.
• Ability to multitask and work cooperatively with others.
• Effective written and oral communication skills.

Responsibilities

• Perform required reviews on University contracts, coordinate with Procurement Office and ensure timely execution. Process departmental purchase requisitions, as assigned. Perform daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS, and State guidelines. Coordinate review by Office of General Counsel (OGC) if required. Follow contract from origination to full execution, including purchasing if required. Coordinate with department contract administrators to ensure effective contract monitoring and close-out as assigned. Communicate with department personnel, vendors to address and resolve procurement and contract related matters.
• Prepare bid/proposal documents; facilitate selection process, issue purchase orders, manage all aspects of the RFP processes to include pre-meetings, preparing, evaluating, analyzing, modifying, negotiating, and consummating contract.
• Maintain contract database system for use in status monitoring of completed documents, reports, etc. Upload and maintain completed contract files within the monitoring system and perform document retention tasks.
• Serves in a liaison role with university departments related to Office of University Compliance operations and selected external and internal audit activities.
• Performs other duties as assigned.

Skills

OMB Circulars knowledge

Word processing

Spreadsheet applications

Multitask effectively

Effective written and oral comms

Education

Bachelor's degree

Equivalency: 4 years experience

Tools

Microsoft Word

Excel

Job description

Texas A&M University System is seeking a Contract Specialist II to review university contracts, coordinate with the Procurement Office, and ensure timely execution in line with PVAMU, TAMUS, and state guidelines.

You will manage RFP processes, maintain contract records, and liaise with the Office of General Counsel as needed. A Bachelor's degree and 2+ years' related experience are required.