Contract Administrator

Texas A&M University; College Station (TX); On-site; USD 47,000 - 74,000; Full time

Job summary

The Texas A&M University System Offices is seeking a Contract Administrator to oversee the contract administration process from origination to closeout and to assist the Associate Director with procurement duties.

Responsibilities include creating, reviewing, negotiating, executing, and reporting on contracts; developing contract performance reports; coordinating with General Counsel, Risk Management and IT; and maintaining the contract management system while ensuring compliance with TAMUS

Qualifications

• Bachelor’s degree or equivalent combination of education and experience required.
• Five years of contracting and/or procurement experience preferred.
• Certified Texas Contract Manager certification or ability to obtain within 6 months of hire.

Responsibilities

• Monitor the overall contract administration and review process from origination to closeout and assist the Associate Director with related duties.
• Develop and maintain reporting on contracts including performance measures for individual departments and system-wide agreements.
• Coordinate reviews with General Counsel, Risk Management, Information Technology, and other offices; incorporate favorable terms and ensure compliance with TAMUS policies.
• Maintain and improve the contract management system and ensure delegations of authority are current and reviewed annually.
• Support procurement functions including processing requisitions and placement of orders.

Skills

Organizational skills

Communication

Customer service

Interpersonal skills

Written communication

Attention to detail

Financial record analysis

Education

Bachelor’s degree

Tools

Web-based procurement system

Job description

Job Title: Contract Administrator

Agency: Texas A&M University System Offices Department Procurement Services and HUB Program

Proposed Minimum Salary: $4,180.17 - $6,666.66 per month commensurate with experience.

Job Location: College Station, Texas

Job Type: Staff

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M–Fort Worth and the Texas A&M-RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Job Description Summary

This position will be responsible for monitoring the overall contract administration and review process (e.g., origination, recommendation, approval, execution, administration, closeout, reporting, etc.) and assisting the Associate Director with other contract or procurement related duties.

Responsibilities

• Assist the Associate Director with the overall contract administration process to include creation, review, negotiation, associated workflows, execution, reporting requirements, and other tasks related to business and service contracts for The Texas A&M University System Offices (SO) in accordance with statutory requirements and established A&M System policies and regulations.
• Develop and maintain reporting functions associated with contracts on behalf of SO. Such reporting will involve not only performance measures but also developing and maintaining reporting associated with monitoring of contract performance for individual departments and system-wide agreements.
• Review terms of each contract and coordinate further reviews as necessary with appropriate System offices such as the Office of General Counsel, Risk Management, Information Technology, etc. Review shall include incorporating appropriate legal terms as well as favorable business terms for TAMUS.
• Assist the Associate Director with implementation and continuing maintenance of the contract management system.
• Assist the Associate Director to ensure that the SO and member contract delegations of authority are current and reviewed annually.
• Assist as needed with procurement functions to include the processing of requisitions with the appropriate supporting documentation for approval and placement of orders.
• Other duties as assigned.

Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.
• Five years of contracting and/or procurement, or other business experience.

Registration, Certifications, and Licenses

• Certified Texas Contract Manager certification through the state of Texas Comptroller of Public Accounts, or ability to complete certification within 6 months of employment.

Knowledge, Skills and Abilities

• Must be able to demonstrate excellent organizational, customer service, Interpersonal, written and verbal communication skills.
• Proofreading skills and the ability to use word processing, spreadsheet, and database software.
• Ability to record, reconcile and analyze financial information.
• Ability to handle confidential/time sensitive matters.
• Must be able to maintain consistent and efficient workflow.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications

• Bachelor's degree in Finance, Business Management or Business Law.
• Five years of experience in contract management with emphasis in management/monitoring of contract performance.
• Working knowledge of contract review, negotiation and administrative oversight of process related to business, service or research contracts.
• Experience working with a web-based procurement system.
• Able to read and review high volume of contracts and interpret implications to the A&M System.

Other Requirements

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.

The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.