Contracts Specialist I

Texas A&M University System; Prairie View (AR); On-site; USD 45,000 - 65,000; Full time

Job summary

Prairie View A&M University is seeking a Contracts Specialist I to support procurement services and contract administration in Prairie View, Texas. This role focuses on reviewing contracts, ensuring timely execution, and coordinating with the Office of General Counsel as needed.

The position requires a Bachelor’s degree in business-related fields or equivalent experience, with strong writing, editing, and communication skills for complex contracts.

Qualifications

• Bachelor’s degree in Business, Accounting, Finance or related field, or equivalent
• No prior experience required
• Knowledge of OMB Circulars and state/federal contract and grant regulations
• Proficiency with word processing and spreadsheet applications
• Strong writing and editing skills for contractual language and procedures
• Ability to multitask and work cooperatively with others
• Excellent written and oral communication skills

Responsibilities

• Review and analyze university contracts; coordinate with Procurement Office for timely execution.
• Process daily contract office tasks per PVAMU/TAMUS/state guidelines; coordinate with OGC when needed.
• Manage contract lifecycle from origination to full execution, including purchasing when required.
• Upload and maintain contract files in the contract monitoring system; perform document retention tasks.
• Perform other duties as assigned.

Skills

Multitasking

Effective communication

Technical writing

Editing skills

Oral communication

Education

Bachelor’s degree in Business/Accounting/Finance

Job description

Job Title

Contracts Specialist I

Agency

Prairie View A&M University

Department

Procurement Services & Contract Administration

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

This position is responsible for strategically procuring good and contracts for services for the benefit of the university in accordance with state, federal and TAMUS guideline and in a timely manner that ensures cost savings and best value purchasing /contracting on behalf of the university.

Responsibilities:

• Perform required reviews/analyze of university contracts, coordinate with Procurement Office and ensure timely execution. Process departmental requisitions as assigned.
• Perform daily contract office processing in accordance with PVAMU, TAMUS and state guidelines to ensure efficiency & accuracy. If required, coordinate contract review by of Office of General Counsel (OGC).
• Follow contract from origination to full execution, including purchasing if required.
• Upload and maintain completed contract files within the contract monitoring system and perform document retention tasks.
• Perform other duties as assigned.

Required Education and Experience:

• Bachelor’s degree in Business, Accounting Finance or closing related field or equivalent combination of education and experience.
• No prior experience required.

Required Knowledge, Skills and Abilities:

• Knowledge of OMB Circulars and state/federal contract and grant regulations. Knowledge of word processing and spreadsheet applications.
• Must possess technical writing and editing skills which include contractual language and procedures.
• Ability to multitask and work cooperatively with others.
• Effective written and oral communication skills.

Preferred Qualifications:

• Two years of experience in procure or compliance programs and/or activity.

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of four years of experience.

Job Posting Close Date:

• 09/17/2026

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.