Contract Specialist II

Prairie View A&M University; Prairie View (AR); On-site; USD 55,000 - 75,000; Full time

Job summary

Prairie View A&M University is hiring a Contract Specialist II to review university contracts, coordinate with the Procurement Office, and ensure timely execution in line with PVAMU, TAMUS, and state guidelines.

The role requires a Bachelor's degree or equivalent and at least two years of related experience in accounting, finance, or contracts. Strong writing, editing, and communication skills are essential for this position located at Prairie View, TX.

Qualifications

• Knowledge of OMB Circulars and state/federal contract and grant regulations.
• Knowledge of word processing and spreadsheet applications.

Responsibilities

• Perform required reviews on University contracts, coordinate with Procurement Office and ensure timely execution. Process departmental purchase requisitions, as assigned. Perform daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS, and State guidelines.
• Prepare bid/proposal documents; facilitate selection process, issue purchase orders, manage all aspects of the RFP processes to include pre-meetings, preparing, evaluating, analyzing, modifying, negotiating, and consummating contract.
• Maintain contract database system for use in status monitoring of completed documents, reports, etc. Upload and maintain completed contract files within the monitoring system and perform document retention tasks.
• Serves in a liaison role with university departments related to Office of University Compliance operations and selected external and internal audit activities.
• Performs other duties as assigned.

Skills

OMB Circulars knowledge

Contract and grant regulations

Word processing & spreadsheets

Technical writing & editing

Multitasking & teamwork

Effective written & spoken comms

Education

Bachelor's degree or equivalent

Job description

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

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Job Description

Important Immigration information

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

The Contract Specialist II, under supervision, performs required reviews on University contracts, coordinate with Procurement Office to ensure timely execution. Process departmental purchase requisitions, as assigned. Perform daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS and State guidelines.

Responsibilities

• Perform required reviews on University contracts, coordinate with Procurement Office and ensure timely execution. Process departmental purchase requisitions, as assigned. Perform daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS, and State guidelines. Coordinate review by Office of General Counsel (OGC) if required. Follow contract from origination to full execution, including purchasing if required. Coordinate with department contract administrators to ensure effective contract monitoring and close-out as assigned. Communicate with department personnel, vendors to address and resolve procurement and contract related matters.

• Prepare bid/proposal documents; facilitate selection process, issue purchase orders, manage all aspects of the RFP processes to include pre-meetings, preparing, evaluating, analyzing, modifying, negotiating, and consummating contract.

• Maintain contract database system for use in status monitoring of completed documents, reports, etc. Upload and maintain completed contract files within the monitoring system and perform document retention tasks.

• Serves in a liaison role with university departments related to Office of University Compliance operations and selected external and internal audit activities.

• Performs other duties as assigned.

Required Education and Experience

• Bachelor's degree in applicable field or equivalent combination of education and experience.

• Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems.

Required Knowledge, Skills and Abilities

• Knowledge of OMB Circulars and state/federal contract and grant regulations.

• Knowledge of word processing and spreadsheet applications.

• Must possess technical writing and editing skills which include contractual language and procedures.

• Ability to multitask and work cooperatively with others.

• Effective written and oral communication skills.

Preferred Qualifications

• Five years of related experience in compliance programs and/or activities.

• Contracts and or Procurement Certification.

Special Requirements

• Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of six years of experience.

Job Posting Close Date

• 09/25/26

Required Attachments

Please attach all required documents listed belowin the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Background Check Requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer