Contract Processor I - Timeshare Data & Records Specialist

Westgateresorts; Town of Florida (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health Benefits

Paid Time Off

401(k) Match

Daily Pay

Job summary

Westgate Resorts is seeking a detail-oriented Contract Processing I professional to support our Timeshare Operations and Contract Administration team in Ocoee, FL. You will review, track, enter, and maintain contract data to ensure accurate processing of ownership documents, customer records, and transaction information.

The ideal candidate has strong administrative and data entry skills, excellent attention to detail, and the ability to work efficiently in a fast-paced environment.

Qualifications

• Previous experience in: Contract Processing
• Administrative Support
• Data Entry
• Customer Service
• Records Management
• Document Administration
• Timeshare, vacation ownership, hospitality, mortgage, real estate, finance, or legal administrative experience is a plus.
• High School Diploma or GED required.
• Strong attention to detail and data accuracy.
• Excellent organizational and time-management skills.
• Ability to review and process documentation efficiently.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel, Word, Outlook; Document Management Systems; CRM; Database software.

Responsibilities

• Review, track, and verify source documents for accuracy, completeness, and compliance before contract processing.
• Process ownership, customer, and contract-related information within company systems.
• Identify missing information, discrepancies, or inconsistencies and coordinate resolution with document preparers and internal departments.
• Maintain accurate electronic records and contract documentation.
• Enter and update data accurately within internal databases and contract management systems.
• Apply appropriate codes, corrections, and updates to ensure data integrity.
• Transfer processed information into company databases while maintaining accuracy and confidentiality.
• File, organize, and route processed documents according to departmental procedures.
• Respond professionally to owner and customer inquiries regarding documentation and contract status.
• Assist internal departments with document requests and record retrieval.
• Support special projects and operational initiatives as assigned by management.
• Collaborate with cross-functional teams to ensure efficient processing and completion of transactions.
• Print, prepare, and distribute ownership and contract-related documents.
• Mark required signature, witness, and notary sections to ensure document completion.
• Apply appropriate mailing and routing codes to outgoing correspondence.
• Coordinate document distribution and filing activities.

Skills

Contract Processing

Administrative Support

Data Entry

Customer Service

Records Management

Document Administration

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Document Management Systems

CRM Platforms

Database Software

Job description

Westgate Resorts is seeking a detail-oriented Contract Processing I professional to support our Timeshare Operations and Contract Administration team in Ocoee, FL. You will review, track, enter, and maintain contract data to ensure accurate processing of ownership documents, customer records, and transaction information.

The ideal candidate has strong administrative and data entry skills, excellent attention to detail, and the ability to work efficiently in a fast-paced environment.