Contract Operations Specialist — Hybrid (Remote/Onsite)

UT Tyler; Arlington (TX); Hybrid; USD 38,000 - 44,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

The University of Texas at Arlington is offering a contract administration position to support the coordination, processing, and maintenance of contractual agreements for graduate and undergraduate students in clinical coursework. You will assist with the approval workflow, documentation, and reporting while ensuring compliance with university guidelines.

The role emphasizes collaboration with clinical sites, program managers, and leadership, with a focus on accurate data handling, training

Qualifications

• Bachelor’s degree and two years of experience processing contracts or six years of an equivalent combination of education and experience.

Responsibilities

• Assists in the preparation and submission of contractual agreements between the College of Nursing and Health Innovation and clinical/non-clinical affiliates.
• Monitors and tracks complete and incomplete agreements.
• Identifies expiring contracts and contacts clinical agencies to answer queries from new clinical sites.
• Assists members of the Clinical Coordination Team by providing contract status.
• Verifies contract data and language comply with guidelines.
• Reviews contracts for program coverage, facility coverage, term length, and conditions.
• Communicates with affiliates, clinical staff, and leadership regarding contract requirements, documentation, and data.
• Responds to inquiries and supports administrative needs such as annual contract reporting and affiliation agreements for grant proposals.
• Provides administrative support to contracts and clinical coordination teams.
• Trains staff on policies and procedures for contract execution.
• Develops training materials and participates in QA monitoring for team members.
• Serves as back up for Lead Coordinator and leads team meetings in their absence.
• Develops and maintains relationships with legal correspondents at clinical sites.
• Inputs contract information into databases like SharePoint and Exxat.
• Inputs, edits, stores, retrieves, formats, and compiles contract maintenance documents and reports.

Skills

Contract administration

Tracking

Documentation practices

Communication

Analytical

Organization

Problem-solving

Confidentiality

Education

Bachelor’s degree

Two years related contract processing experience

Tools

Microsoft Office

SharePoint

Exxat

Job description

The University of Texas at Arlington is offering a contract administration position to support the coordination, processing, and maintenance of contractual agreements for graduate and undergraduate students in clinical coursework. You will assist with the approval workflow, documentation, and reporting while ensuring compliance with university guidelines.

The role emphasizes collaboration with clinical sites, program managers, and leadership, with a focus on accurate data handling, training