Hybrid Contract Coordinator II - Admin & Compliance

The University of Texas at Arlington; Arlington (TX); Hybrid; USD 37,600 - 44,000; Full time

Benefits offered by this job

Hybrid work environment

Benefits package

Job summary

The University of Texas at Arlington seeks an Administrative Contracts Coordinator to support program directors and the Lead Contracts Coordinator in the coordination, processing, and maintenance of contractual agreements for graduate and undergraduate students enrolled in clinical coursework.

You will track agreement status, facilitate required documentation, prepare reports, and maintain contract-related data.

Qualifications

• Bachelor’s degree and two (2) years of experience processing contracts or six (6) years of an equivalent combination of education and experience.
• Knowledge of contract administration, tracking, and documentation practices.
• Ability to interpret and apply contract terms, policies, and procedures accurately.
• Strong written and verbal communication skills.

Responsibilities

• Assists in the preparation and submission of contractual agreements between the College of Nursing and Health Innovation and clinical/non-clinical affiliates.
• Monitors and tracks complete and incomplete agreements.
• Identifies expiring contracts, contacts the clinical agencies to answer queries from new clinical sites.
• Assists members of the Clinical Coordination Team by providing contract status.
• Conducts daily technical review of contracts and related documents to verify that contract data and contractual language comply with facility partners and university guidelines.
• Reviews contracts for program coverage, facility coverage, term length, and conditions.
• Communicates with affiliates, clinical staff, and CONHI leadership regarding contract requirements, documentation, and contract data.
• Responds to inquiries, provides clarification, supports administrative needs such as annual contract reporting and affiliation agreements for grant proposals, and assists program managers and faculty in securing and maintaining affiliation partnerships.
• Provides administrative support to the contracts and clinical coordination teams.
• Assists lead coordinator in training staff on policies and procedures for contract execution.
• Helps develop training materials, assists with implementation of a quality assurance monitoring program for team members including monitoring performance of new team members and completing audits.
• Serves as back up for Lead Coordinator. Leads team meetings in the absence of the Lead Coordinator.
• Develops and maintains collaborative relationships with legal correspondents at clinical sites.
• Inputs contract information into appropriate databases such as SharePoint and Exxat.
• Inputs, edits, stores, retrieves, formats, and accumulates a variety of documents and reports that relate to contract maintenance such as daily reports and audits.

Skills

Contract administration

Healthcare knowledge

Communication skills

Analytical skills

Microsoft Office

Database systems

Document management

Education

Bachelor’s degree

Tools

Microsoft Office

Database systems

Document management tools

Job description

The University of Texas at Arlington seeks an Administrative Contracts Coordinator to support program directors and the Lead Contracts Coordinator in the coordination, processing, and maintenance of contractual agreements for graduate and undergraduate students enrolled in clinical coursework.

You will track agreement status, facilitate required documentation, prepare reports, and maintain contract-related data.