Contract Coordinator II

UT Tyler; Arlington (TX); Hybrid; USD 38,000 - 44,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

The University of Texas at Arlington is offering a contract administration position to support the coordination, processing, and maintenance of contractual agreements for graduate and undergraduate students in clinical coursework. You will assist with the approval workflow, documentation, and reporting while ensuring compliance with university guidelines.

The role emphasizes collaboration with clinical sites, program managers, and leadership, with a focus on accurate data handling, training

Qualifications

• Bachelor’s degree and two years of experience processing contracts or six years of an equivalent combination of education and experience.

Responsibilities

• Assists in the preparation and submission of contractual agreements between the College of Nursing and Health Innovation and clinical/non-clinical affiliates.
• Monitors and tracks complete and incomplete agreements.
• Identifies expiring contracts and contacts clinical agencies to answer queries from new clinical sites.
• Assists members of the Clinical Coordination Team by providing contract status.
• Verifies contract data and language comply with guidelines.
• Reviews contracts for program coverage, facility coverage, term length, and conditions.
• Communicates with affiliates, clinical staff, and leadership regarding contract requirements, documentation, and data.
• Responds to inquiries and supports administrative needs such as annual contract reporting and affiliation agreements for grant proposals.
• Provides administrative support to contracts and clinical coordination teams.
• Trains staff on policies and procedures for contract execution.
• Develops training materials and participates in QA monitoring for team members.
• Serves as back up for Lead Coordinator and leads team meetings in their absence.
• Develops and maintains relationships with legal correspondents at clinical sites.
• Inputs contract information into databases like SharePoint and Exxat.
• Inputs, edits, stores, retrieves, formats, and compiles contract maintenance documents and reports.

Skills

Contract administration

Tracking

Documentation practices

Communication

Analytical

Organization

Problem-solving

Confidentiality

Education

Bachelor’s degree

Two years related contract processing experience

Tools

Microsoft Office

SharePoint

Exxat

Job description

The annual salary for this position ranges from $37,600 to $44,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume

Purpose of Position

Provides administrative and operational support to Program Directors and the Lead Contracts Coordinator in the coordination, processing, and maintenance of contractual agreements for graduate and undergraduate students enrolled in clinical coursework. Supports the contract approval workflow by tracking agreement status, facilitating required documentation, preparing reports, maintaining contract-related data, and assisting with process updates and training activities. Contributes to the development and implementation of procedures and protocols for securing agreements with large clinical partners. Serves as a resource to leadership, team members, and stakeholders by responding to contract-related inquiries and providing accurate information regarding contract processes and requirements.

Essential Functions

• Assists in the preparation and submission of contractual agreements between the College of Nursing and Health Innovation and clinical/non-clinical affiliates.
• Monitors and tracks complete and incomplete agreements.
• Identifies expiring contracts, contacts the clinical agencies to answer queries from new clinical sites.
• Assists members of the Clinical Coordination Team by providing contract status.
• Conducts daily technical review of contracts and related documents to verify that contract data and contractual language comply with facility partners and university guidelines.
• Reviews contracts for program coverage, facility coverage, term length, and conditions.
• Communicates with affiliates, clinical staff, and CONHI leadership regarding contract requirements, documentation, and contract data.
• Responds to inquiries, provides clarification, supports administrative needs such as annual contract reporting and affiliation agreements for grant proposals, and assists program managers and faculty in securing and maintaining affiliation partnerships.
• Provides administrative support to the contracts and clinical coordination teams.
• Assists lead coordinator in training staff on policies and procedures for contract execution.
• Helps develop training materials, assists with implementation of a quality assurance monitoring program for team members including monitoring performance of new team members and completing audits.
• Serves as back up for Lead Coordinator. Leads team meetings in the absence of the Lead Coordinator.
• Develops and maintains collaborative relationships with legal correspondents at clinical sites.
• Inputs contract information into appropriate databases such as SharePoint and Exxat.
• Inputs, edits, stores, retrieves, formats, and accumulates a variety of documents and reports that relate to contract maintenance such as daily reports and audits.
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree and two (2) years of experience processing contracts or six (6) years of an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor's degree and at least three (3) years of experience processing contracts or related administrative experience.

Knowledge, Skills & Abilities

• Working knowledge of contract administration, tracking, and documentation practices.
• Knowledge of healthcare, clinical education, or affiliation agreement processes.
• Ability to interpret and apply contract terms, policies, and procedures accurately.
• Strong written and verbal communication skills.
• Strong analytical, organizational, and problem-solving skills.
• Ability to provide responsive service and maintain effective working relationships.
• Proficiency with Microsoft Office, database systems, and document management tools.
• Ability to work independently, manage priorities, maintain confidentiality, and meet deadlines.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Hybrid work environment (remote & in-office)

Benefits Information

Position is benefit eligible: Yes or No

We are proud to offer a comprehensive benefits package to our employees at the University.

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .