Contracts Coordinator I

UT Tyler; Arlington (TX); Hybrid; USD 38,000 - 44,000; Full time

Job summary

The University of Texas at Arlington is seeking an Administrative Coordinator to support the Department of Graduate Nursing by securing and processing clinical rotation contracts and maintaining contract records.

The role requires strong organizational skills and attention to detail, with responsibilities spanning contract preparation, data verification, and coordination with clinical sites. This hybrid position offers weekday hours and collaboration with senior faculty.

Qualifications

• High School Diploma with five years of administrative experience or an equivalent combination of education and experience.
• Bachelor’s degree and one year of administrative work experience in higher education or with contracts preferred.
• Advanced knowledge of MS Office products.

Responsibilities

• Assists in the preparation and submission of contractual agreements between the College of Nursing and Health Innovation and clinical/non-clinical affiliates.
• Identifies contracts that are expiring, initiates contact with clinical agencies and answers queries from new clinical sites.
• Conducts technical reviews of contracts and related documents.
• Verifies contract data and contractual language.
• Inputs, edits, stores, retrieves, formats, prints, and accumulates documents and reports related to contract maintenance.
• Interacts with affiliates and clinical staff regarding contracts and documents.
• Responds to email and phone calls regarding contract data.
• Provides administrative support to the Department Chair, Associate Chair and other leaders.
• Supports CONHI leadership related to expansion to rural health; identifies potential rural health sites.
• Provides administrative assistance to contracts and clinical coordination teams.

Skills

MS Office

Communication

Multitasking

Confidentiality

Education

Bachelor's degree (preferred)

High school diploma or equivalent

Tools

Microsoft Office

Job description

The annual salary for this position ranges from $37,600 to $44,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume

Purpose of Position

This position provides administrative support for business activities in the Department of Graduate Nursing. It is responsible for securing new agreements for nursing students performing clinical rotations at clinical sites.

Essential Functions

• Assists in the preparation and submission of contractual agreements between the College of Nursing and Health Innovation and clinical/non-clinical affiliates.
• Identifies contracts that are expiring, initiates contact with the clinical agencies and answers queries from new clinical sites.
• Conducts technical reviews of contracts and related documents.
• Verifies contract data and contractual language.
• Inputs, edits, stores, retrieves, formats, prints, and accumulates a variety of documents and reports that relate to contract maintenance.
• Interacts with affiliates and clinical staff regarding contracts and any associated documents.
• Responds to e-mail and phone calls regarding contract data.
• Assists with administrative needs in support of the Department Chair, Associate Chair and other leaders.
• Provides support to CONHI leadership related to the expansion to rural health.
• Helps identify and contact potential rural health sites.
• Provides administrative assistance to the contracts and clinical coordination teams.
• Performs other duties as assigned.

Required Qualifications

• High School Diploma and five (5) years of administrative experience or an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s degree and one (1) year of administrative work experience in higher education or with contracts.
• Advanced knowledge of MS Office products.

Knowledge, Skills & Abilities

• Strong verbal and written communication skills.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy.
• Demonstrated flexibility in responding to changing priorities and operational needs.
• Ability to adapt to new processes, systems, and procedures.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• High attention to detail with the ability to review, verify, and maintain accurate records.
• Excellent time management and organizational skills.
• Ability to maintain confidentiality, exercise sound judgment, and provide professional administrative support.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Hybrid work environment (remote & in-office)

Benefits Information

Position is benefit eligible: Yes or No

We are proud to offer a comprehensive benefits package to our employees at the University.

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .