Contracts Coordinator I

The University of Texas at Arlington; Arlington (TX); Hybrid; USD 37,600 - 44,000; Full time

Job summary

The University of Texas at Arlington seeks an administrative professional to provide critical support for contracts within the Department of Graduate Nursing. You will assist with preparing and submitting agreements, maintain contract data, and coordinate with clinical partners.

This role involves hybrid work, with opportunities to engage across clinical and non-clinical sites. Key responsibilities include contract maintenance, data verification, and collaboration with CONHI leadership to

Qualifications

• High School Diploma and five years of administrative experience or equivalent.
• Bachelor’s degree and one year of administrative work in higher education or with contracts (preferred).
• Advanced knowledge of MS Office products.

Responsibilities

• Assists in preparing and submitting contractual agreements between the College of Nursing and Health Innovation and clinical affiliates.
• Identifies contracts that are expiring and initiates contact with clinical agencies.
• Conducts technical reviews of contracts and related documents.
• Verifies contract data and contractual language.
• Inputs, edits, stores, formats, prints, and maintains contract-related documents and reports.
• Inputs contract information into databases.
• Interacts with affiliates and clinical staff regarding contracts and documents.
• Responds to email and phone inquiries regarding contract data.
• Assists leadership with administrative needs in CONHI.
• Supports expansion to rural health and contact with potential rural health sites.
• Provides administrative assistance to contracts and clinical coordination teams.
• Performs other duties as assigned.

Skills

MS Office proficiency

Communication skills

Multitasking

Confidentiality

Education

High School Diploma

Bachelor's degree

Tools

MS Excel

MS Word

Outlook

Job description

Salary

Annual salary ranges $37,600 to $44,000. Final offer commensurate with experience and qualifications.

Documents Needed to Apply

• Resume
• Cover Letter

Purpose of Position

This position provides administrative support for business activities in the Department of Graduate Nursing. It is responsible for securing new agreements for nursing students performing clinical rotations at clinical sites.

Essential Functions

• Assists in the preparation and submission of contractual agreements between the College of Nursing and Health Innovation and clinical/non-clinical affiliates.
• Identifies contracts that are expiring, initiates contact with the clinical agencies and answers queries from new clinical sites.
• Conducts technical reviews of contracts and related documents.
• Verifies contract data and contractual language.
• Inputs, edits, stores, retrieves, formats, prints, and accumulates a variety of documents and reports that relate to contract maintenance.
• Inputs contract information into appropriate databases.
• Interacts with affiliates and clinical staff regarding contracts and any associated documents.
• Responds to e‑mail and phone calls regarding contract data.
• Assists with administrative needs in support of the Department Chair, Associate Chair and other leaders.
• Provides support to CONHI leadership related to the expansion to rural health.
• Helps identify and contact potential rural health sites.
• Provides administrative assistance to the contracts and clinical coordination teams.
• Performs other duties as assigned.

Required Qualifications

• High School Diploma and five (5) years of administrative experience or equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s degree and one (1) year of administrative work experience in higher education or with contracts.
• Advanced knowledge of MS Office products.

Knowledge, Skills & Abilities

• Strong verbal and written communication skills.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy.
• Demonstrated flexibility in responding to changing priorities and operational needs.
• Ability to adapt to new processes, systems, and procedures.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• High attention to detail with the ability to review, verify, and maintain accurate records.
• Excellent time management and organizational skills.
• Ability to maintain confidentiality, exercise sound judgment, and provide professional administrative support.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Hybrid work environment (remote & in-office)

Benefits Information

We are proud to offer a comprehensive benefits package. View details at https://www.uta.edu/hr/employee-benefits.

Pre‑Employment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre‑employment background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement

At the University of Texas at Arlington, we are an Equal Opportunity Employer. We encourage applicants from all backgrounds and with various disabilities to apply.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817‑272‑5554 or email [e-mail].