Operations Coordinator

Observable Space; Los Angeles (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Equity Opportunities

Flexible Work Environment

Unlimited PTO

Health & Wellness

Cutting-Edge Tools

Mission-Driven Culture

Inclusive Team

Competitive Compensation

Job summary

Observable Space is seeking an Operations Coordinator to join our Business Operations team in a hybrid role based in Los Angeles. You’ll own contract administration, track records, and vendor coordination while expanding operational processes as the company scales.

Ideal candidates have 3+ years in administration, strong attention to detail, and proficiency with DocuSign, Acrobat, Google Workspace, and Microsoft Office. Competitive compensation and equity opportunities are offered.

Qualifications

• 3+ years in business administration, contract administration, executive support, or coordination roles.
• Exceptional attention to detail and high accuracy.
• Strong organizational instincts to keep trackers and docs current.
• Excellent follow-through and multi-item management.
• Comfort in ambiguity with good independent judgment.
• Proficiency with DocuSign, Acrobat, Google Workspace, and Office.
• Comfort using AI and productivity tools for admin tasks.

Responsibilities

• Own end-to-end contract administration from receipt to execution.
• Maintain a central contract tracker with key dates and terms.
• Review agreements against templates and flag deviations.
• Maintain repository of executed agreements and docs.
• Improve contract administration processes and workflows.
• Maintain operational trackers and documentation for leadership.
• Coordinate vendor onboarding, compliance, and renewals.
• Support COO and VP of Operations with action items.

Skills

Contract administration

Vendor management

Executive support

Coordination

Attention to detail

Organization

Communication

Tools

DocuSign

Adobe Acrobat

Google Workspace

Microsoft Office

Job description

About Observable Space

At Observable Space, we're redefining how humanity observes and connects with the universe. We're a vertically integrated, high-growth, space technology company building industry-leading precision optics platforms for Earth and in space. Our systems are trusted by thousands of customers, including NASA, JPL, SpaceX, Boeing, RTX, the US Space Force and the U.S. Department of War, leading research institutions and international partners.

We combine precision opto-mechanical hardware, embedded compute, cloud orchestration, and developer-friendly APIs into world class products at scale with in-house manufacturing. From advanced ground stations, on-orbit sensor suites, free space optical lasercom, to distributed compute platforms, we deliver the foundational systems enabling continuous, real-time navigation, observation, and communication in space.

Observable Space is backed by top-tier institutional investors including Lux Capital, Upfront Ventures, RTX Ventures, Detroit Venture Partners and Embedded Ventures. To learn more, visit observable.space.

About the Role

Observable Space is hiring an Operations Coordinator to join our growing Business Operations function and bring structure, ownership and follow through to critical business processes across the company. You’ll start by building structure around contract administration and expand into operational tracking, documentation, vendor coordination, and broader business operations responsibilities as the company grows.

A major initial focus will be contract administration. Without an internal legal or contracts function, agreements ranging from customer contracts and vendor agreements to NDAs require disciplined coordination — preparing and routing documents for review and signature, tracking status and key dates, maintaining accurate records, and knowing when something needs to be escalated. You’ll own the administrative process from draft through execution, ensuring agreements move efficiently and accurately at every stage.

What You'll Do

Contract Administration

• Own the end-to-end coordination of agreements from initial receipt through execution, including routing for review and signature, tracking status, and following up with internal and external parties

• Prepare, convert, and format contracts and other business documents to facilitate review and execution

• Maintain a central contract tracker, including agreements under review or awaiting signature, executed agreements, key dates, renewal terms, and other relevant information

• Review agreements against established templates and processes, flagging deviations or non-standard terms for the appropriate business owner or outside counsel to assess

• Maintain an organized repository of executed agreements and supporting documentation

• Help establish and improve contract administration processes, templates, and approval workflows as the company grows

Process & Documentation Support

• Maintain key operational trackers and documentation so leadership has an accurate, current view of priorities and outstanding actions

• Support documentation organization and process improvement across company systems

• Prepare materials, track action items, and drive follow-up for the COO and VP of Operations

• Identify opportunities to bring greater structure and efficiency to recurring administrative and operational processes

Vendor & Operational Coordination

• Coordinate vendor onboarding and related documentation, compliance, and administrative requirements

• Support company and vendor registrations, certifications, compliance documentation, and renewals, ensuring requirements and deadlines are tracked and completed

• Support coordination across Operations, Finance, and other teams to keep operational processes moving

• Provide ad hoc operational support as priorities shift and take on broader responsibilities as the Business Operations function grows

What You'll Bring

• 3+ years experience in business administration, contract administration, executive support, or a similar coordination focused role; exposure to contracts or vendor management

• Exceptional attention to detail and a high bar for accuracy

• Strong organizational instincts and the discipline to keep processes, trackers, and documentation current without being asked

• Strong follow-through and the ability to manage multiple open items without letting things fall through the cracks

• Comfortable operating in ambiguity and good judgment about when to resolve something independently versus advance

• Proficiency with tools such as DocuSign, Adobe Acrobat, Google Workspace, and Microsoft Office, with comfort learning new tools and systems

• Comfort using AI and other productivity tools to work efficiently and solve administrative problems

Who You Are

• Organized by nature, not just by job description

• A clear, proactive communicator who follows up without being chased

• Resourceful and comfortable figuring things out when there isn't an established process

• Trustworthy with sensitive information

• Excited to grow the scope of a role as the company scales, rather than needing it fully defined on day one

Why You'll Love It Here

• Help build the processes and infrastructure that will support Observable Space as we scale

What We Offer

Competitive Compensation – A salary package aligned with industry standards and your experience.

Equity Opportunities – Take part in our success with stock options.

Flexible Work Environment – Enjoy working from our office or in a hybrid work setup with the flexibility to work remotely part of the week. We require a minimum of 3 days per week in our office to support collaboration and team culture. (LA Office only)

Unlimited PTO (exempt only) – Take the time you need with our flexible, trust-based vacation policy, including paid holidays. We encourage everyone to rest, recharge, and take care of themselves.

Health & Wellness – Comprehensive medical, dental, and vision coverage with 100% of the premium paid by the employer for employees.

Cutting-Edge Tools – Get access to the latest hardware and software you need to do your best work.

Mission-Driven Culture – Be part of a team working on meaningful challenges with real-world impact.

Inclusive Team – We foster a supportive and diverse workplace where all voices are valued.

Observable Space is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.