Operations Coordinator — M&A & Office Ops Lead

Focus Financial Partners; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Focus Financial Partners is seeking an Operations Coordinator for its Century City, CA location. This full-time, in-office role supports the Operations Manager and COO on projects, reporting, and day-to-day operational needs, with potential for a hybrid arrangement after a 6-month probation period.

The position emphasizes cross-functional coordination between managing directors, staff, and internal executives, requiring discretion, strong communication, and the ability to manage multiple

Qualifications

• 2+ years of experience in an administrative role.
• Bachelor's Degree is required.
• Entertainment industry experience preferred.
• Proficient in Microsoft Word, Excel, Outlook, Teams, Copilot, Planner, OneNote and PowerPoint.
• Able to work independently and with little supervision.
• Able to juggle multiple responsibilities with ease.
• Discretion and confidentiality are essential.
• Strong written and verbal communication skills.

Responsibilities

• Maintain excellent relationships with personnel in operations departments.
• Process onboarding and offboarding forms and engagement letters.
• Coordinate with paralegal to ensure timely delivery of engagement letters.
• Manage internal finance department requests and operations tickets.
• Monitor facilities and remote work IT needs and respond as needed.
• Prepare agendas, notes, and communications for COO and Operations Manager.
• Assist in maintaining COO's calendar and travel planning.
• Support Office Space and Office Utilization reporting.
• Maintain the annual Charity Contributions database and budgets.
• Update the company intranet and distribute updated forms.
• Maintain and communicate updates to the Policy & Procedure Bible.
• Support Marketing with research and other needs.
• Collaborate with other departments on projects and initiatives.
• Participate in morale events and special projects.

Skills

Independent worker

Excellent communication

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

Outlook

Teams

Copilot

Planner

OneNote

PowerPoint

Job description

Focus Financial Partners is seeking an Operations Coordinator for its Century City, CA location. This full-time, in-office role supports the Operations Manager and COO on projects, reporting, and day-to-day operational needs, with potential for a hybrid arrangement after a 6-month probation period.

The position emphasizes cross-functional coordination between managing directors, staff, and internal executives, requiring discretion, strong communication, and the ability to manage multiple