Contract Management and Operations Coordinator

Kforce Inc; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k)

Life, disability & ADD insurance

Paid time off

Job summary

Kforce Inc. is seeking a Contract Management and Operations Coordinator in Los Angeles, CA to support the end-to-end contract lifecycle for licensing operations.

This role focuses on reviewing deal submissions, monitoring workflows, maintaining data accuracy, and supporting renewals and IP setup. The position requires 3–5 years of licensing experience, strong analytical and Excel skills, and the ability to collaborate across Sales, Legal, Finance, Compliance, IT and Operations.

Qualifications

• 3–5 years of licensing industry experience.
• Prior media or entertainment industry experience.
• Knowledge of licensing and contract management practices.
• Strong financial acumen and understanding of general accounting principles.
• Strong analytical and root-cause analysis skills.
• Strong written and verbal communication skills.
• Advanced Microsoft Excel skills, including Pivot Tables; VLOOKUP; XLOOKUP; Data Analysis.
• Excellent attention to detail and accuracy.
• Excellent organizational and time-management abilities.
• Self-motivated with strong ownership and follow-through.
• Proactive, solutions-oriented approach to problem-solving.
• Ability to review and interpret complex contract language.
• Ability to manage multiple priorities and concurrent assignments.
• Ability to work effectively across cross-functional teams.

Responsibilities

• Review and manage Deal Memo submissions for accuracy and completeness.
• Ensure timely approvals and maintain accurate deal and contract information.
• Review proposed deals for compliance with business, financial, and legal requirements.
• Guide Account Executives through Deal Memo requirements and resolve incomplete or inaccurate submissions.
• Perform pre-execution contract validations.
• Review commercial and financial deal structures for accuracy and data integrity.
• Maintain contract workflow documentation, trackers, and operational records.
• Identify, troubleshoot, and elevate system or workflow issues.
• Support user acceptance testing (UAT), system enhancements, and process improvements.
• Maintain renewal trackers and support contract renewal activities.
• Coordinate intellectual property setup and related operational requirements.
• Resolve operational support tickets and collaborate with internal and offshore teams.
• Support agent transitions, rights acquisitions, and related contract activities.
• Perform data cleanup, reconciliation, and integrity analysis.
• Support onboarding, training, and documentation of contract management processes.
• Partner with Sales, Legal, Finance, Compliance, IT, and Operations teams to resolve contract-related issues.

Skills

Contract management

Licensing

Excel

Data analysis

Cross-functional collab

Tools

Salesforce

License Maestro

Zendesk

Microsoft Office Suite

Microsoft Excel

Job description

Responsibilities

Kforce has a client that is seeking a Contract Management and Operations Coordinator in Los Angeles, CA. Summary: We are seeking a detail-oriented Coordinator, Contract Management and Operations to support the end-to-end contract lifecycle for licensing operations. This role is responsible for reviewing deal submissions, monitoring contract workflows, maintaining data accuracy, supporting renewals and intellectual property setup, and resolving operational and system-related issues. Key Responsibilities:

• Review and manage Deal Memo submissions for accuracy and completeness
• Ensure timely approvals and maintain accurate deal and contract information
• Review proposed deals for compliance with business, financial, and legal requirements
• Guide Account Executives through Deal Memo requirements and resolve incomplete or inaccurate submissions
• Perform pre-execution contract validations
• Review commercial and financial deal structures for accuracy and data integrity
• Maintain contract workflow documentation, trackers, and operational records
• Identify, troubleshoot, and elevate system or workflow issues
• Support user acceptance testing (UAT), system enhancements, and process improvements
• Maintain renewal trackers and support contract renewal activities
• Coordinate intellectual property setup and related operational requirements
• Resolve operational support tickets and collaborate with internal and offshore teams
• Support agent transitions, rights acquisitions, and related contract activities
• Perform data cleanup, reconciliation, and integrity analysis
• Support onboarding, training, and documentation of contract management processes
• Partner with Sales, Legal, Finance, Compliance, IT, and Operations teams to resolve contract-related issues

Responsibilities

Kforce has a client that is seeking a Contract Management and Operations Coordinator in Los Angeles, CA. Summary: We are seeking a detail-oriented Coordinator, Contract Management and Operations to support the end-to-end contract lifecycle for licensing operations. This role is responsible for reviewing deal submissions, monitoring contract workflows, maintaining data accuracy, supporting renewals and intellectual property setup, and resolving operational and system-related issues. Key Responsibilities:

• Review and manage Deal Memo submissions for accuracy and completeness
• Ensure timely approvals and maintain accurate deal and contract information
• Review proposed deals for compliance with business, financial, and legal requirements
• Guide Account Executives through Deal Memo requirements and resolve incomplete or inaccurate submissions
• Perform pre-execution contract validations
• Review commercial and financial deal structures for accuracy and data integrity
• Maintain contract workflow documentation, trackers, and operational records
• Identify, troubleshoot, and elevate system or workflow issues
• Support user acceptance testing (UAT), system enhancements, and process improvements
• Maintain renewal trackers and support contract renewal activities
• Coordinate intellectual property setup and related operational requirements
• Resolve operational support tickets and collaborate with internal and offshore teams
• Support agent transitions, rights acquisitions, and related contract activities
• Perform data cleanup, reconciliation, and integrity analysis
• Support onboarding, training, and documentation of contract management processes
• Partner with Sales, Legal, Finance, Compliance, IT, and Operations teams to resolve contract-related issues

Requirements

• 3-5 years of relevant licensing industry experience
• Prior media or entertainment industry experience
• Knowledge of licensing and contract management practices
• Strong financial acumen and understanding of general accounting principles
• Strong analytical and root-cause analysis skills
• Strong written and verbal communication skills
• Advanced Microsoft Excel skills, including Pivot Tables; VLOOKUP; XLOOKUP; Data Analysis
• Excellent attention to detail and accuracy
• Excellent organizational and time-management abilities
• Self-motivated with strong ownership and follow-through
• Proactive, solutions-oriented approach to problem-solving
• Ability to review and interpret complex contract language
• Ability to manage multiple priorities and concurrent assignments
• Ability to work effectively across cross-functional teams

Preferred Qualifications

• Royalty accounting experience
• Legal affairs or contract administration experience
• Accounting or financial operations experience
• Operations management experience
• Experience working with licensing systems and contract workflow platforms: Systems; Salesforce; License Maestro; Zendesk; Microsoft Office Suite; Microsoft Excel

Key Competencies

• Contract Management
• Licensing Operations
• Contract Analysis
• Deal Management
• Financial Analysis
• Data Integrity
• Contract Compliance
• Advanced Excel
• Process Improvement
• Root-Cause Analysis
• Cross-Functional Collaboration
• Workflow Management

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.