Contract Administrator

AppleOne Employment Services; Florida; On-site; USD 60,000 - 75,000; Full time

Job summary

AppleOne Employment Services in Hollywood, FL is seeking an experienced Contract Administrator for a direct hire to support the Purchasing Department in a government/public sector environment.

You will review, track, and administer contracts through the full lifecycle, collaborate with Purchasing, Legal, Accounting, Risk, IT, and vendors, and ensure compliance and timely processing.

Qualifications

• Bachelor’s degree in Business Management, Business Administration, Public Administration, Finance, or related field.
• Minimum of 3 years of contracts experience, such as Contract Administrator or Contract Manager.
• Equivalent combination of education, training, and experience may be considered.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Valid Florida Driver's License.

Responsibilities

• Review and coordinate contracts through the contract lifecycle, from initial documentation through approval and execution.
• Facilitate contract review and approval workflows between Purchasing, Legal, Accounting, Risk Management, IT, end-user departments, and vendors.
• Review contract documentation for completeness, accuracy, and compliance with Purchasing policies and procedures.
• Identify missing documentation, compliance concerns, and items requiring additional review or follow-up.
• Communicate with suppliers and vendors regarding contract revisions, supporting documentation, and negotiation-related updates.
• Maintain accurate contract files, records, status updates, and supporting documentation.

Skills

Contract coordination

Cross-functional comms

Documentation

Organizational skills

Attention to detail

Verbal & written comms

Education

Bachelor's degree in Business Management/Administration/Public/Finance

Tools

Microsoft Office

Adobe Acrobat

Lawson ERP

Job description

Job Summary

We are seeking an experienced Contract Administrator for a direct hire opportunity in Hollywood, FL. This role supports a Purchasing Department within a government and public sector environment and is ideal for a detail-oriented professional who enjoys coordinating contracts, working cross-functionally, and keeping important processes moving efficiently. The Contract Administrator will play a key role in reviewing, tracking, and administering contracts through the full review and approval process. This position offers the opportunity to collaborate with Purchasing, Legal, Accounting, Risk Management, Information Technology, end-user departments, and outside vendors in a structured, professional environment. This is a strong opportunity for someone who values stability, teamwork, clear processes, and professional communication. The work environment is collaborative and service-focused, with opportunities to build relationships across departments, support important operational needs, and contribute to accurate, compliant contract administration.

Key Responsibilities

• Review and coordinate contracts throughout the contract lifecycle, from initial documentation through approval and execution.
• Facilitate contract review and approval workflows between Purchasing, Legal, Accounting, Risk Management, IT, end-user departments, and outside vendors.
• Review contract documentation for completeness, accuracy, and compliance with Purchasing policies and procedures.
• Identify missing documentation, compliance concerns, and items requiring additional review or follow-up.
• Communicate with suppliers and vendors regarding contract revisions, supporting documentation, and negotiation-related updates.
• Maintain accurate contract files, records, status updates, and supporting documentation.

Compensation and Benefits

• Direct hire opportunity.
• Salary range: $60,000 to $75,000 per year.
• Location: Hollywood, FL.

Required Qualifications and Skills

• Coordinate contract review, approval, documentation, and execution processes.
• Track contract status and follow up with internal departments and vendors to keep agreements moving forward.
• Review contract files for completeness, compliance, and required supporting documentation.
• Communicate professionally with vendors, suppliers, leadership, and cross-functional internal teams.
• Bachelor's degree in Business Management, Business Administration, Public Administration, Finance, or a related field.
• Minimum of 3 years of related contracts experience, such as Contract Administrator, Contract Manager, or a similar role.
• Equivalent combination of relevant education, training, and professional experience may be considered.
• Strong organizational, documentation, and follow-up skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple contracts and priorities in a deadline-driven environment.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Valid Florida Driver's License.

Preferred Qualifications

• Master's degree.
• Experience using contract tracking or contract management systems.
• Lawson experience is highly preferred.
• Experience in Purchasing, Procurement, Legal, Finance, Government, or a similarly structured environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.