Contract Live Event Production Coordinator

LA 411; San Francisco, Northern (CA, KY); Hybrid; USD 41,000 - 62,000; Part time

Job summary

TRADEMARK is seeking an experienced Technical Production Coordinator to support our Technical Directors across corporate, experiential, and broadcast-style live events on an hourly contract basis. You will manage day-to-day production coordination, schedules, budgets, and vendor communications to keep programs moving forward.

Based in San Francisco, this role emphasizes meticulous organization, proactive follow-up, and collaboration with Producers, Production Managers, and crews.

Qualifications

• 3+ years of experience in production coordination or live events.
• Strong familiarity with technical production terminology and workflows.
• Proven ability to manage schedules, budgets, and vendor communications.
• Excellent written and verbal communication and collaboration skills.
• Comfortable working in a fast-paced, changing environment and travel as needed.

Responsibilities

• Provide day-to-day production coordination and administrative support across projects.
• Attend meetings, capture notes, decisions, action items, and follow-ups.
• Maintain trackers, schedules, and budget information; flag discrepancies.
• Coordinate information between Technical Directors, Producers, vendors, and crews.
• Support onsite coordination for select events and travel as required.

Skills

Google Workspace

Excel

Communication

Organization

Budgeting

Vendor coordination

Project coordination

Tools

Vectorworks

Job description

TRADEMARK is seeking an experienced Technical Production Coordinator to support our Technical Directors across corporate, experiential, and broadcast-style live events on an hourly contract basis. You will manage day-to-day production coordination, schedules, budgets, and vendor communications to keep programs moving forward.

Based in San Francisco, this role emphasizes meticulous organization, proactive follow-up, and collaboration with Producers, Production Managers, and crews.