Live Event Tech Production Coordinator (Contract)

ProductionHUB; San Francisco (CA); On-site; USD 34,000 - 55,000; Part time

Job summary

TRADEMARK is seeking an experienced Technical Production Coordinator to support Technical Directors across corporate, experiential, and broadcast-style live events on an hourly contract basis. You will handle day-to-day coordination, notes, budgets, and vendor communications to keep programs moving and aligned with timelines.

Your role includes coordinating schedules, tracking costs, and maintaining organized project files while collaborating with producers, vendors, and crew.

Qualifications

• 3+ years of experience in production coordination, live events, experiential events, broadcast production, AV, or a related environment.
• Working knowledge of live event production and basic technical/AV terminology, workflows, equipment, and departments.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Proficiency with Google Workspace and Microsoft Excel.

Responsibilities

• Provide day-to-day production coordination and administrative support across technical workstreams, events, and programs.
• Attend internal, client, and vendor production meetings; capture notes, decisions, action items, and follow-ups.
• Maintain action-item trackers and proactively follow up with internal teams, vendors, and crew to keep deliverables moving.
• Serve as a day-to-day point of contact for technical vendors, ensuring relevant information, updates, and changes are communicated clearly.
• Assist with developing, distributing, and tracking RFPs and vendor responses.
• Coordinate equipment and gear updates with technical vendors and maintain current information across project documents.
• Manage and maintain production, technical, and rehearsal schedules, ensuring changes are reflected across teams and documents.
• Track crew counts, schedules, and requirements and coordinate outreach with department and crew leads.
• Assist with technical vendor and crew logistics as needed.
• Track technical production budgets against actual costs, maintain current financial information, and flag discrepancies or changes for review.
• Maintain organized shared drives, folder structures, and project documentation so teams can easily access current information.
• Maintain linked Google Sheets and other working documents, ensuring information remains accurate and consistent across project files.
• Coordinate information and deliverables across Technical Directors, Production teams, vendors, and other internal partners.
• Proactively identify missing information, upcoming deadlines, and potential issues and help drive follow-up and resolution.
• Support onsite technical production coordination for select events as needed.
• Take on additional technical production coordination responsibilities as project needs and workload evolve.

Skills

Production coordination

Live events coordination

Organizational skills

Attention to detail

Vendor coordination

Communication skills

Google Workspace

Tools

Google Workspace

Google Sheets

Google Docs

Google Drive

Microsoft Excel

Job description

TRADEMARK is seeking an experienced Technical Production Coordinator to support Technical Directors across corporate, experiential, and broadcast-style live events on an hourly contract basis. You will handle day-to-day coordination, notes, budgets, and vendor communications to keep programs moving and aligned with timelines.

Your role includes coordinating schedules, tracking costs, and maintaining organized project files while collaborating with producers, vendors, and crew.