Contract Lifecycle Administrator

Aarista Technologies; Gilbert (AZ); On-site; USD 60,000 - 85,000; Full time

Job summary

Aarista Technologies in Gilbert, AZ seeks a Contract Administrator to support the Senior Manager, Contracts & Legal in day-to-day contract lifecycle management, template maintenance, and CLM coordination using DocuSign CLM.

You will ensure documentation accuracy, monitor renewals and approvals, and generate reports while collaborating with HR, Finance, and Operations. This role does not negotiate terms or provide legal advice.

Qualifications

• Bachelor's degree in Business Administration, Legal Studies, Healthcare Administration, Paralegal Studies, or related field preferred.
• Two to five years of experience supporting contract administration, legal operations, healthcare administration, or business operations.
• Experience working with Contract Lifecycle Management platforms, preferably DocuSign CLM.
• Experience preparing and revising contracts using standardized templates.
• Working knowledge of contract terminology and legal document formatting.
• Experience maintaining document repositories and version control.
• Healthcare industry experience preferred.

Responsibilities

• Support the Senior Contracts Manager with the administration of the organization's contract lifecycle management process.
• Prepare, route, revise, proofread, and distribute contracts using approved company templates.
• Serve as the primary administrator of the company's CLM system, including maintaining templates, document organization, and contract records.
• Coordinate contract execution through Docusign and monitor agreements through the approval and signature process.
• Incorporate approved contract revisions as directed by the Senior Manager, Contracts & Legal while maintaining document integrity and version control.
• Maintain and organize the centralized contract repository to ensure executed agreements are accurately stored and easily retrievable.
• Track contract status, pending approvals, execution dates, amendments, renewals, and expiration dates.
• Notify the Senior Manager, Contracts & Legal and appropriate stakeholders of upcoming contract renewals, expirations, and required actions.
• Generate contract reports, status updates, and contract metrics from the CLM system.
• Ensure contract templates remain current by implementing approved updates and maintaining version control.
• Review contract requests for completeness and verify required documentation has been received before processing.
• Partner with Talent Acquisition, Human Resources, Operations, Finance, Payroll, Revenue Cycle, Credentialing, Compliance, and Legal to facilitate timely contract execution.
• Respond to internal questions regarding contract status, routing, and execution timelines.
• Assist with contract-related audits by providing documentation and supporting records.
• Identify opportunities to improve contract workflows and increase efficiency within the CLM system.
• Maintain confidentiality of sensitive contractual, financial, and company information.
• Perform other duties as assigned.

Skills

DocuSign CLM

Contract lifecycle management

Templates

Attention to detail

Cross-functional collaboration

Microsoft Word

Microsoft Excel

Communication skills

Education

Bachelor's degree in Business Administration or related field

Tools

Adobe Acrobat

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Aarista Technologies in Gilbert, AZ seeks a Contract Administrator to support the Senior Manager, Contracts & Legal in day-to-day contract lifecycle management, template maintenance, and CLM coordination using DocuSign CLM.

You will ensure documentation accuracy, monitor renewals and approvals, and generate reports while collaborating with HR, Finance, and Operations. This role does not negotiate terms or provide legal advice.