Corporate & Compliance Paralegal

Vacatia; Fort Lauderdale (FL); On-site; USD 75,000 - 110,000; Full time

Job summary

Vacatia is seeking a Corporate & Compliance Paralegal to support corporate governance, regulatory compliance, and legal documentation across multiple entities and jurisdictions. This role collaborates with Legal, Finance, Real Estate, HOA, HR, and outside counsel to ensure records and risk management are precise and timely.

Ideal candidates are highly organized, detail-driven professionals who thrive in a fast-paced, multi-entity environment and value discretion, integrity, and collaboration

Qualifications

• Degree in Paralegal Studies, Legal Studies, Business Administration, or related field; Paralegal Certificate preferred.
• 4+ years in corporate governance, compliance, or paralegal roles in hospitality/real estate/multi-entity environments.
• Working knowledge of corporate governance practices, regulatory filings, and compliance frameworks.
• Exceptional attention to detail with strong organizational and documentation management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication, including drafting and editing professional documents.
• Proficiency in Microsoft Office, Google Workspace, Adobe Acrobat, and document management systems; DocuSign experience preferred.
• Proven ability to handle confidential and sensitive information with discretion.

Responsibilities

• Maintain corporate records, entity filings, licenses, and compliance documentation across multiple entities and jurisdictions.
• Support formation, dissolution, and ongoing governance of corporate entities, including resolutions, consents, and meeting minutes.
• Track regulatory filings, annual reports, and compliance deadlines to ensure timely and accurate submissions.
• Assist with compliance initiatives related to hospitality, real estate, timeshare, and multi-jurisdictional regulations.
• Support internal audits, regulatory inquiries, and due diligence for acquisitions, asset sales, and vendor relationships.
• Assist with litigation coordination, discovery requests, and document production as needed.
• Support preparation, organization, execution, and secure storage of contracts, NDAs, and compliance-related documentation.
• Serve as a liaison between Legal and internal stakeholders to ensure documentation readiness and compliance visibility.
• Support special projects and initiatives led by the Real Estate & Business Operations leadership team.

Skills

Corporate governance

Regulatory compliance

Document management

Multi-entity experience

Drafting/editing

Education

Associate degree

Bachelor’s degree

Paralegal Certificate

Tools

Microsoft Office

Google Workspace

Adobe Acrobat

DocuSign

Job description

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Be the Compliance Backbone Behind Vacatia’s Growth

At Vacatia, we’re redefining vacation ownership through disciplined growth, strong governance, and operational excellence. As we continue to scale across multiple entities, jurisdictions, and regulatory environments, our commitment to compliance and corporate integrity is critical to our success.

We’re seeking a Corporate & Compliance Paralegal to support Vacatia’s corporate governance, regulatory compliance, and legal documentation efforts. This role partners closely with Legal, Finance, Accounting, Real Estate, HOA, HR, and external counsel to ensure our corporate records, compliance obligations, and risk management processes are executed with precision and care.

This position is ideal for a highly organized, detail-driven paralegal who thrives in a fast-paced, multi-entity environment and values accuracy, discretion, and collaboration.

Why You’ll Love Working at Vacatia:

• Meaningful Impact: Support corporate governance and compliance efforts that protect and enable the business.
• Broad Exposure: Work across corporate, real estate, hospitality, and multi-jurisdictional compliance matters.
• Cross-Functional Collaboration : Partner with Legal, Finance, Accounting, Real Estate, HOA, and Operations teams.
• Growing Organization: Join a company with evolving complexity, expanding entities, and long-term opportunity.
• Professional, Trusted Role: Be a key contributor in an environment that values discretion, integrity, and accountability.

Your Impact:

• Maintain corporate records, entity filings, licenses, and compliance documentation across multiple entities and jurisdictions.
• Support formation, dissolution, and ongoing governance of corporate entities, including resolutions, consents, and meeting minutes.
• Track regulatory filings, annual reports, and compliance deadlines to ensure timely and accurate submissions.
• Assist with compliance initiatives related to hospitality, real estate, timeshare, and multi-jurisdictional regulations.
• Support internal audits, regulatory inquiries, and due diligence efforts for acquisitions, asset sales, and vendor relationships.
• Assist with litigation coordination, discovery requests, and document production as needed.
• Support preparation, organization, execution, and secure storage of contracts, NDAs, and compliance-related documentation.
• Serve as a liaison between Legal and internal stakeholders to ensure documentation readiness and compliance visibility.
• Support special projects and initiatives led by the Real Estate & Business Operations leadership team.

What You Bring:

• Associate’s or Bachelor’s degree in Paralegal Studies, Legal Studies, Business Administration, or a related field required; Paralegal Certificate preferred.
• 4+ years of experience in corporate governance, compliance, or paralegal roles, ideally within hospitality, real estate, or multi-entity organizations.
• Working knowledge of corporate governance practices, regulatory filings, and compliance frameworks.
• Exceptional attention to detail with strong organizational and documentation management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills, including drafting and editing professional documents.
• Proficiency in Microsoft Office, Google Workspace, Adobe Acrobat, and document management systems; DocuSign experience preferred.
• Proven ability to handle confidential and sensitive information with discretion and sound judgment.

Join Us

At Vacatia, strong governance and compliance are foundational to how we grow and operate.
If you’re a detail-oriented paralegal who enjoys working at the intersection of corporate governance, compliance, and cross-functional partnership, we invite you to join Vacatia and help support what’s next.