Contract HR Onboarding & Coordination Specialist

Addison Group; Frederick (MD); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Job summary

Addison Group is seeking an HR Coordinator to support our client’s HR team during a maternity leave. The role focuses on new hire onboarding, HR administration, interview coordination, orientation, and employee engagement within a large, fast-paced environment.

The position requires experience in onboarding paperwork, I-9s, and electronic signatures, and offers a fully onsite start with potential hybrid schedule after training.

Qualifications

• 3+ years of experience in HR coordination, onboarding administration, recruiting coordination, or related HR support.
• Experience supporting new hire administration, onboarding paperwork, I-9s, electronic signatures, and document tracking.
• Experience in a larger organization or high-volume environment is strongly preferred.
• Ability to manage multiple deadlines, employees, candidates, and administrative processes simultaneously.

Responsibilities

• Coordinate the administrative process for new hires from offer acceptance through onboarding.
• Track onboarding requirements, paperwork, forms, and outstanding items to ensure timely completion.
• Prepare and distribute new hire communications, onboarding instructions, and welcome materials.
• Organize and maintain electronic employee and onboarding files.
• Support onboarding orientation sessions, including invitations, attendee lists, materials, and logistics.
• Assist with employment documentation and state onboarding requirements.
• Manage electronic signatures and DocuSign workflow, including follow-up and filing.
• Provide HRIS/ATS support and ensure confidentiality of records.
• Schedule and coordinate interviews and candidate communications.
• Assist with transition from Talent Acquisition to onboarding and with employee engagement initiatives.

Skills

New hire onboarding

Onboarding administration

Document tracking

I-9 administration

Electronic signatures

HR coordination

Recruiting coordination

Employee experience

Tools

DocuSign

HRIS/ATS

SharePoint

Teams

Outlook

Word

Excel

PowerPoint

OneDrive

Job description

Addison Group is seeking an HR Coordinator to support our client’s HR team during a maternity leave. The role focuses on new hire onboarding, HR administration, interview coordination, orientation, and employee engagement within a large, fast-paced environment.

The position requires experience in onboarding paperwork, I-9s, and electronic signatures, and offers a fully onsite start with potential hybrid schedule after training.