Executive Administrative Assistant 3

WMI, Inc.; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking an Executive Administrative Assistant to provide high-level administrative support. The role involves managing calendars for senior leaders, preparing documents, and performing general office duties. Ideal candidates will have strong communication skills and relevant experience, particularly in an engineering context. This position offers exposure to strategic planning and stakeholder management within a dynamic team environment.

Qualifications

• 5-7 years of relevant experience required.
• Experience working with executives is highly preferred.

Responsibilities

• Perform general office duties such as ordering supplies and maintaining records.
• Prepare invoices, reports, memos, and other documents.
• Manage calendars and support daily operations for senior leaders.

Skills

Verbal Communication

Written Communication

Multitasking

Customer Service

Interpersonal Skills

Organizational Skills

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Type: Business Support and Administrative

Posted: Tuesday, May 13, 2025

Job Description

The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. An administrative assistant acts as an information and communication manager for an office.

Job Responsibilities:

1. Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping.
2. Prepare invoices, reports, memos, letters, financial statements, and other documents.
3. File and retrieve corporate documents, records, and reports.
4. Read and analyze incoming memos, submissions, and reports to determine their significance and plan distribution.
5. Prepare agendas and make arrangements for meetings.

Skills:

• Verbal and written communication skills, multitasking, customer service, and interpersonal skills.
• Ability to work independently and manage time effectively.
• Organizational skills and ability to handle confidential information.
• Basic mentoring skills for providing support and performance feedback.
• Experience with Microsoft Word, Excel, and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 5-7 years of relevant experience required.
• Experience working with executives is highly preferred.

Job Requirements

• Minimum 3 years of experience in the field.
• No specific degree required.
• Candidates with very short tenures may be disqualified.

Preferred experience includes:

• Executive calendar management
• Dealing with ambiguity
• Experience in an engineering team
• Experience with MCAPS on the corporate side

Performance will be evaluated based on calendar accuracy, meeting deadlines, and leader feedback.

Typical Day in the Role

This position supports four senior leaders in the learning product group, managing their calendars and supporting daily operations.

Key tasks include:

• 50-60% calendar scheduling
• 10-15% communication support
• 10% expense management
• Remaining time on organizational tasks like meetings and town halls

Duration

Until June 30, 2025

Desired Start Date

May 12, 2025

Candidate Value Proposition

This role offers the chance to work closely with senior leaders, manage complex schedules, and support a dynamic engineering team. It provides exposure to strategic planning and stakeholder management within a global learning organization.

I am currently located in the United States.

Interested candidates can email their Resume/CV to [e-mail] with the subject Executive Administrative Assistant 3 - 152563-1.