Contract & Document Control Specialist (Construction)

CMTS LLC; Jacksonville (FL); On-site; USD 56,000 - 76,000; Full time

Benefits offered by this job

Company-paid medical insurance

Dental insurance

Vision insurance

401(k) plan

Life insurance

Long-term disability insurance

Job summary

CMTS LLC in Jacksonville, FL, seeks a seasoned professional to handle contract administration, document control, and quality assurance for transportation and construction projects. You will review project documentation, submittals, invoices, and reports to ensure accuracy, and coordinate with stakeholders for compliance and project closeout.

Ideal candidates bring 5+ years in contract administration, strong MS Office skills, and the ability to manage multiple tasks across concurrent projects

Qualifications

• Minimum of 5 years of experience in contract administration, document control, project controls, quality assurance, construction administration, or project support services.
• Experience supporting transportation, roadway, highway, bridge, engineering, or construction projects.
• Working knowledge of construction contract documentation, project records, compliance requirements, and quality assurance processes.
• Experience reviewing invoices, progress reports, meeting minutes, consultant/contractor submittals, and supporting project documentation.
• Strong proficiency with Microsoft Office Suite, particularly Excel and Word.
• Demonstrated attention to detail and ability to independently review documentation for accuracy, completeness, and compliance

Responsibilities

• Conduct independent quality assurance reviews of project documentation, reports, deliverables, and contract records.
• Verify project documentation for compliance with contract requirements, CFX procedures, applicable agency standards, and established quality procedures.
• Review consultant and contractor submittals for accuracy, completeness, consistency, and required supporting documentation.
• Review invoices, progress reports, meeting minutes, payment documentation, and supporting records for consistency and contract compliance.
• Maintain and monitor document control processes and project records.
• Track project deliverables, due dates, review comments, and required submissions.
• Assist with contract administration, project closeout, final estimates, and audit preparation.
• Support project personnel in maintaining records necessary for agency and contractual compliance. Identify documentation deficiencies, discrepancies, or missing information and recommend corrective actions.
• Assist with development and implementation of quality assurance and quality control procedures.
• Prepare review comments, findings, tracking logs, and summary reports.
• Coordinate with project managers, engineers, consultants, contractors, and CFX representatives regarding documentation and compliance requirements.
• Support internal, external, and agency audits as required
• Assist with special project assignments and program-level reporting as requested

Skills

Contract administration

Document control

Quality assurance

Project controls

Attention to detail

Education

Bachelor's degree in Architecture, Engineering, or Construction Management

CTQP Final Estimates Level II certification

CTQP Final Estimates Level I certification

CTQP Final Estimates Level II (preferred)

PMI PMP / CAPM / CCM (preferred)

Tools

Microsoft Excel

Microsoft Word

Outlook

Teams

Document management system

Job description

CMTS LLC in Jacksonville, FL, seeks a seasoned professional to handle contract administration, document control, and quality assurance for transportation and construction projects. You will review project documentation, submittals, invoices, and reports to ensure accuracy, and coordinate with stakeholders for compliance and project closeout.

Ideal candidates bring 5+ years in contract administration, strong MS Office skills, and the ability to manage multiple tasks across concurrent projects