Document Control Specialist – Sacramento, CA*

Cmts Llc; Sacramento (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

CMTS, LLC is seeking a Document Control Specialist to support construction and infrastructure projects in Sacramento, CA. This role emphasizes managing project documentation, version control, and ensuring timely access for the project team.

Ideal candidates will have 4+ years in document control within construction, plus strong MS Office and SharePoint skills and experience with leading document systems like Procore or e-Builder.

Qualifications

• Bachelor's degree plus 4 years of relevant experience, or equivalent combination.
• 4+ years of document control or records management experience supporting construction projects.
• Experience managing RFIs, submittals, change orders, potential change orders, meeting minutes, drawings, correspondence, and contract documents.
• Working knowledge of construction terminology and project delivery processes.
• Experience supporting construction managers, inspectors, engineers, contractors, and field personnel.
• Hands-on experience managing and tracking Potential Change Orders (PCOs), Change Orders (COs), contract modifications, and construction scope changes.
• Experience maintaining change order logs, tracking approvals, routing documents, and ensuring version control.
• Experience supporting RFIs, submittals, change requests, schedule impacts, and cost impacts related to change orders.
• Knowledge of how change orders affect budgets, schedules, compliance, claims avoidance, and project closeout.
• Advanced Microsoft Office Suite skills (Excel, Word, PowerPoint, Access).
• Strong SharePoint experience.
• Experience with e-Builder, Procore, Prolog, Constructware, Expedition, Bluebeam, or similar construction document management systems.

Responsibilities

• Maintain project documentation repositories, logs, trackers, templates, and SharePoint sites.
• Ensure document distribution, access, retrieval, and record integrity.
• Maintain dashboards, KPIs, workload trackers, and reporting tools.
• Support audits, compliance reviews, SOPs, workflows, and training materials.
• Train project personnel on document control procedures.
• Collaborate with project managers, engineers, inspectors, contractors, and stakeholders.

Skills

Document control

Project coordination

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree + 4 years exp

Tools

SharePoint

Excel

e-Builder

Procore

Constructware

Job description

Document Control Specialist – Sacramento, CA

Full-Time | On-Site | Sacramento, CA

Why CMTS

Every day at CMTS, our team delivers infrastructure projects that positively impact lives and communities. With over 42 years of industry experience, CMTS has built a strong foundation for continued success, providing project and construction management services to public and private clients nationwide.

We value our employees by fostering a culture of learning, professional development, and collaboration. CMTS is committed to maintaining a work environment that emphasizes safety, integrity, and accountability while supporting work-life balance and employee well-being. Our teams are empowered to grow, contribute, and make a meaningful impact through the projects we deliver.

About Your Role

CMTS is seeking a Document Control Specialist with a strong background supporting construction, engineering, infrastructure, or capital improvement projects. This is not a general administrative document control position. Candidates must have experience managing construction project documentation and working with project teams in a construction environment.

Education Requirements

• Bachelor's degree plus 4 years of relevant experience, or equivalent combination of education and experience.

What You'll Need to Get the Job Done

• Minimum 4 years of document control, project controls, or records management experience supporting construction, engineering, transportation, infrastructure, utility, or capital improvement projects.

• Experience managing RFIs, submittals, change orders, potential change orders, meeting minutes, drawings, correspondence, and contract documents.

• Working knowledge of construction terminology and project delivery processes.

• Experience supporting construction managers, inspectors, engineers, contractors, and field personnel.

• Hands-on experience managing and tracking Potential Change Orders (PCOs), Change Orders (COs), contract modifications, and construction scope changes.

• Experience maintaining change order logs, tracking approvals, routing documents, and ensuring version control.

• Experience supporting RFIs, submittals, change requests, schedule impacts, and cost impacts related to change orders.

• Knowledge of how change orders affect budgets, schedules, compliance, claims avoidance, and project closeout.

• Advanced Microsoft Office Suite skills (Excel, Word, PowerPoint, Access).

• Strong SharePoint experience.

• Experience with e-Builder, Procore, Prolog, Constructware, Expedition, Bluebeam, or similar construction document management systems.

What Will Make You Stand Out

• Construction inspection support experience.

• Public works, transportation, infrastructure, or capital project experience.

• Knowledge of Alpha, Visio, Jira, and Confluence.

• Experience with audit readiness and compliance documentation.

What You'll Do

• Maintain project documentation repositories, logs, trackers, templates, and SharePoint sites.

• Ensure document distribution, access, retrieval, and record integrity.

• Maintain dashboards, KPIs, workload trackers, and reporting tools.

• Support audits, compliance reviews, SOPs, workflows, and training materials.

• Train project personnel on document control procedures.

• Collaborate with project managers, engineers, inspectors, contractors, and stakeholders.

What You Can Expect from CMTS

• Opportunities to support infrastructure and construction programs.
• Collaborative and growth-focused team environment.
• Competitive compensation and benefits package.
• Career advancement and professional development opportunities.
• A culture focused on safety, integrity, accountability, and employee well-being.
• Opportunity to contribute to projects that positively impact communities and infrastructure.

Salary

• $30.00 per hour

Compensation is based on qualifications, experience, skills, certifications, and other job-related factors.

A bonus may be granted to employees depending on individual performance, employee utilization, attendance, tenure, and furtherance of other non-financial corporate goals; bonus opportunities are available at management’s discretion.

Equal Employment Opportunity

CMTS, LLC is an Equal Opportunity Employer and does not discriminate based on race, color, religion, national origin, ancestry, citizenship status, age, disability, sex, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable federal, state, or local law.