Contract Support Specialist

CMTS LLC; Jacksonville (FL); On-site; USD 56,000 - 76,000; Full time

Benefits offered by this job

Company-paid medical insurance

Dental insurance

Vision insurance

401(k) plan

Life insurance

Long-term disability insurance

Job summary

CMTS LLC in Jacksonville, FL, seeks a seasoned professional to handle contract administration, document control, and quality assurance for transportation and construction projects. You will review project documentation, submittals, invoices, and reports to ensure accuracy, and coordinate with stakeholders for compliance and project closeout.

Ideal candidates bring 5+ years in contract administration, strong MS Office skills, and the ability to manage multiple tasks across concurrent projects

Qualifications

• Minimum of 5 years of experience in contract administration, document control, project controls, quality assurance, construction administration, or project support services.
• Experience supporting transportation, roadway, highway, bridge, engineering, or construction projects.
• Working knowledge of construction contract documentation, project records, compliance requirements, and quality assurance processes.
• Experience reviewing invoices, progress reports, meeting minutes, consultant/contractor submittals, and supporting project documentation.
• Strong proficiency with Microsoft Office Suite, particularly Excel and Word.
• Demonstrated attention to detail and ability to independently review documentation for accuracy, completeness, and compliance

Responsibilities

• Conduct independent quality assurance reviews of project documentation, reports, deliverables, and contract records.
• Verify project documentation for compliance with contract requirements, CFX procedures, applicable agency standards, and established quality procedures.
• Review consultant and contractor submittals for accuracy, completeness, consistency, and required supporting documentation.
• Review invoices, progress reports, meeting minutes, payment documentation, and supporting records for consistency and contract compliance.
• Maintain and monitor document control processes and project records.
• Track project deliverables, due dates, review comments, and required submissions.
• Assist with contract administration, project closeout, final estimates, and audit preparation.
• Support project personnel in maintaining records necessary for agency and contractual compliance. Identify documentation deficiencies, discrepancies, or missing information and recommend corrective actions.
• Assist with development and implementation of quality assurance and quality control procedures.
• Prepare review comments, findings, tracking logs, and summary reports.
• Coordinate with project managers, engineers, consultants, contractors, and CFX representatives regarding documentation and compliance requirements.
• Support internal, external, and agency audits as required
• Assist with special project assignments and program-level reporting as requested

Skills

Contract administration

Document control

Quality assurance

Project controls

Attention to detail

Education

Bachelor's degree in Architecture, Engineering, or Construction Management

CTQP Final Estimates Level II certification

CTQP Final Estimates Level I certification

CTQP Final Estimates Level II (preferred)

PMI PMP / CAPM / CCM (preferred)

Tools

Microsoft Excel

Microsoft Word

Outlook

Teams

Document management system

Job description

Every day at CMTS, our team delivers infrastructure projects that positively impact lives and communities. With over 42 years of industry experience, CMTS has built a strong foundation for continued success, providing project and construction management services to public and private clients nationwide. We value our employees by fostering a culture of learning, professional development, and collaboration. CMTS is committed to maintaining a work environment that emphasizes safety, integrity, and accountability while supporting work-life balance and employee well-being. Our teams are empowered to grow, contribute, and make a meaningful impact through the projects we deliver.

About Your Role

Provides contract administration, document control, and quality assurance support for construction projects by reviewing project documentation, contractor and consultant submittals, invoices, and reports to ensure accuracy, completeness, and compliance with contract requirements and agency standards. Maintains project records, tracks deliverables and deadlines, identifies documentation issues, supports audits and project closeout activities, and coordinates with project stakeholders to ensure contractual and regulatory compliance throughout the project lifecycle.

Required Education:

• Graduation from a recognized college or university with a bachelor's degree in Architecture, Engineering, or Construction Management

Required Certification:

• CTQP Final Estimates Level II certification; or
• CTQP Final Estimates Level I with the ability and commitment to obtain Level II within the required timeframe. ValidFlorida Driver's License or
• ability to obtain one, if required for project-related travel

Preferred Certification:

• CTQP Final Estimates Level II.
• FDOT Construction Training Qualification Program (CTQP) certifications applicable to the assigned work.
• Project Management Professional (PMP) or
• Certified Associate in Project Management (CAPM).
• Certified Construction Manager (CCM).
• Document control, contract administration, quality management training/certification

What You'll Need to Get the Job Done

• Minimum of 5 years of experience in contract administration, document control, project controls, quality assurance, construction administration, or project support services.
• Experience supporting transportation, roadway, highway, bridge, engineering, or construction projects.
• Working knowledge of construction contract documentation, project records, compliance requirements, and quality assurance processes.
• Experience reviewing invoices, progress reports, meeting minutes, consultant/contractor submittals, and supporting project documentation.
• Strong proficiency with Microsoft Office Suite, particularly Excel and Word.
• Demonstrated attention to detail and ability to independently review documentation for accuracy, completeness, and compliance

What Will Make You Stand Out

• Previous experience supporting CFX, FDOT, Florida Turnpike Enterprise, or other Florida transportation agencies.
• Experience with FDOT construction documentation and final estimates procedures.
• Experience supporting Construction Engineering and Inspection (CEI) contracts.
• Experience with large, multi-project transportation capital improvement programs.
• Familiarity with consultant invoicing, contractor payment documentation, change documentation, and project closeout requirements.
• Experience supporting internal, external, or agency audits
• Strong organizational and records-management skills
• Strong understanding of construction contracts and transportation project documentation.
• Ability to manage multiple assignments and deadlines across several concurrent projects.
• Ability to effectively communicate review findings with project managers, engineers, consultants, and contractors
• Proficiency with Microsoft Excel, Word, Outlook, Teams, and document management system

What You'll Do

• Conduct independent quality assurance reviews of project documentation, reports, deliverables, and contract records.
• Verify project documentation for compliance with contract requirements, CFX procedures, applicable agency standards, and established quality procedures.
• Review consultant and contractor submittals for accuracy, completeness, consistency, and required supporting documentation.
• Review invoices, progress reports, meeting minutes, payment documentation, and supporting records for consistency and contract compliance.
• Maintain and monitor document control processes and project records.
• Track project deliverables, due dates, review comments, and required submissions.
• Assist with contract administration, project closeout, final estimates, and audit preparation.
• Support project personnel in maintaining records necessary for agency and contractual compliance. Identify documentation deficiencies, discrepancies, or missing information and recommend corrective actions.
• Assist with development and implementation of quality assurance and quality control procedures.
• Prepare review comments, findings, tracking logs, and summary reports.
• Coordinate with project managers, engineers, consultants, contractors, and CFX representatives regarding documentation and compliance requirements.
• Support internal, external, and agency audits as required
• Assist with special project assignments and program-level reporting as requested

What You Can Expect from CMTS

Opportunities to work on high-impact infrastructure projects across the United States and the U.S. Virgin Islands

• Collaborative and growth-focused team environment
• Competitive compensation
• CMTS LLC offers 100% company-paid medical, dental, vision, 401k, life, and long-term disability insurance coverage for the employee.
• Career advancement and professional development opportunities

Salary

• $48 per hour

Equal Employment Opportunity

CMTS, LLC is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, pregnancy, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.