Contract Development Associate - Public Sector Contracts

SmartRecruiters, Inc.; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

The City of New York’s DYCD seeks a Contract Development Associate to manage contract data, coordinate PASSPort submissions, and ensure alignment between budgets, workscopes, and contract documents. The role includes training providers, processing authoring and approvals, and tracking activity across multiple systems.

Responsibilities involve ensuring document accuracy, serving as the final approver in PASSPort, and providing information to supervisors.

Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or related duties.
• High school graduation or equivalent with six years of related experience.
• Education or experience equivalent to the above two options, with at least one year of related experience required.

Responsibilities

• Verify contract data including funding amounts across CCMS, ECMS, DYCD Connect, and PASSPort.
• Provide training and technical assistance to providers on contract development and PASSPort requirements.
• Ensure budgets and workscopes match contract documents.
• Upload and send contracts and related documents to providers via PASSPort for review.
• Ensure provider documents reflect correct addresses and are complete in PASSPort.
• Create authoring documents for contracts in PASSPort.
• Review contract documents for completion and accuracy.
• Issue authoring documents for provider approval and finalize contract in PASSPort.
• Track all contract activities from start to finish in PASSPort, ECMS, and internal ledgers.
• Transmit contract activity to PACE in ECMS for registration.
• Review and track activity towards registration in CCMS, ECMS, and PASSPort.
• Serve as final approver of contracts in PASSPort from programs to PACE.
• Troubleshoot contract issues in PASSPort with providers.
• Interpret policies by researching documents to prepare requested information for supervisor.
• Respond to information requests concerning administrative, fiscal, and periodic reports.

Education

Bachelor's degree and two years of related experience

High school diploma or equivalent and six years of related experience

Education/experience equivalent to (1) or (2) above

Job description

The City of New York’s DYCD seeks a Contract Development Associate to manage contract data, coordinate PASSPort submissions, and ensure alignment between budgets, workscopes, and contract documents. The role includes training providers, processing authoring and approvals, and tracking activity across multiple systems.

Responsibilities involve ensuring document accuracy, serving as the final approver in PASSPort, and providing information to supervisors.