Program Manager-Contract Processing

SmartRecruiters, Inc.; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

The City of New York's DYCD seeks a Community Coordinator to manage discretionary contracts, ensure compliance, and support community-based organizations. The role emphasizes accuracy in document review, timely processing, and reporting to the Senior Director within a structured governance framework.

This position focuses on contract processing, budget tracking, and provider coordination for DYCD programs, with emphasis on quality control and data input into agency databases.

Qualifications

• Bachelor degree with two years in community work or related duties.
• Six years of relevant experience with a high school diploma or equivalent.
• Equivalent combination of education and experience, with at least one year in community work.

Responsibilities

• Source documents checked accurately, thoroughly and completely.
• Ensure all mandates and requirements comply.
• Reviews completed within deadlines; follow up on incomplete documents and referrals.
• Provide clear, accurate information; maintain proper records and codes.
• Convey timely useful information/feedback with tact and courtesy.
• Review PASSPort contracts and service reports for agency compliance.

Education

Bachelor's degree + 2 years in community work

High school diploma + 6 years in community work

Education/experience equivalent to 1 or 2 with one year experience

Job description

• Job Category: Constituent Services & Community Programs


• Salary Band: $70,000 to $80,000


• Compensation: USD 62,868 - USD 75,000

Job Description

The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish. Under the supervision of the Senior Director, with latitude for the exercise of independent action and decision making, the assigned staff member will receive, review, approve, and process Discretionary contracts for the sum of $5,000 or greater. The assigned staff will ensure accuracy as the Discretionary Quality Control & CD Ops Liaison (e.g., event tracking of completed budgets, insurance, provider diary entries). Prepare and input findings on DYCD databases and provide a weekly update report to the Senior Director of the unit. Assist CBOs that make requests or need technical assistance.

• Source documents are checked accurately, thoroughly, and completely.


• All Mandates and requirements comply.


• Reviews completed within prescribed deadlines. Follows up on incomplete/ pending documents/ referrals, by maintaining controls/ requesting/ reviewing additional information/ records/ making determinations, in order to finalize action on applications/ confirm referrals - Information conveyed/obtained is clear, accurate, and relevant.


• Useful information/feedback is obtained/conveyed on a timely basis.


• Manner is tactful and courteous. Reviews initial and final documents, PASSPort contract documents, and service reports before processing in order to ensure compliance with agency requirements and Federal, State, or City mandates.


• Controls kept are accurate, appropriate, and complete.


• Discrepancies are noted accurately, clearly, and completely.


• Performance of contractors consistently meets agency standards/guidelines Contracts, budgets, and monitoring documents are thoroughly and completely reviewed prior to submission to the Supervisor.


• Entries/codes are complete, accurate, and legible.


• Entries are logical sequence.


• Entries are made within prescribed deadlines.

COMMUNITY COORDINATOR - 56058

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to \"1\" or \"2\" above. However, all candidates must have at least one year of experience as described in \"1\" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.