Contract Development Associate

SmartRecruiters, Inc.; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

The City of New York’s DYCD seeks a Contract Development Associate to manage contract data, coordinate PASSPort submissions, and ensure alignment between budgets, workscopes, and contract documents. The role includes training providers, processing authoring and approvals, and tracking activity across multiple systems.

Responsibilities involve ensuring document accuracy, serving as the final approver in PASSPort, and providing information to supervisors.

Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or related duties.
• High school graduation or equivalent with six years of related experience.
• Education or experience equivalent to the above two options, with at least one year of related experience required.

Responsibilities

• Verify contract data including funding amounts across CCMS, ECMS, DYCD Connect, and PASSPort.
• Provide training and technical assistance to providers on contract development and PASSPort requirements.
• Ensure budgets and workscopes match contract documents.
• Upload and send contracts and related documents to providers via PASSPort for review.
• Ensure provider documents reflect correct addresses and are complete in PASSPort.
• Create authoring documents for contracts in PASSPort.
• Review contract documents for completion and accuracy.
• Issue authoring documents for provider approval and finalize contract in PASSPort.
• Track all contract activities from start to finish in PASSPort, ECMS, and internal ledgers.
• Transmit contract activity to PACE in ECMS for registration.
• Review and track activity towards registration in CCMS, ECMS, and PASSPort.
• Serve as final approver of contracts in PASSPort from programs to PACE.
• Troubleshoot contract issues in PASSPort with providers.
• Interpret policies by researching documents to prepare requested information for supervisor.
• Respond to information requests concerning administrative, fiscal, and periodic reports.

Education

Bachelor's degree and two years of related experience

High school diploma or equivalent and six years of related experience

Education/experience equivalent to (1) or (2) above

Job description

• Job Category: Finance, Accounting, & Procurement
• Salary Band: $70,000 to $80,000
• Compensation: USD 62,868 - USD 72,298

Job Description

The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish.

DYCD is seeking a Contract Development Associate to perform the below task/responsibilities :

• Verify contract data including accurate funding amount across all systems (CCMS, ECMS, DYCD Connect, and PASSPort) align with contract documents.
• Provide training and technical Assistance to Providers on Contract Development, PASSPort requirements and functions.
• Ensure Approved Budgets and Workscopes match contract documents.
• Upload & send required Contracts Documents to contractors inclusive of Contract, Budgets templates, and Workscopes for providers to review and complete for uploading in PASSPort.
• Ensure that all Provider documents in passport reflect correct addresses and are complete.
• Create Authoring Documents for contracts in PASSPort.
• Review Contract Documents for completion and accuracy.
• Issue Authoring Document for Providers approval.
• Approve Vendor Document Submission, Prepare Final Completion of contract document in PASSPort.
• Track All contract activities from start to finish in PASSPort, ECMS, inclusive of document sent/received date to and from provider & PACE within CDU internal contract ledger.
• Transmit contract activity to PACE in ECMS to continue with the contract registration process.
• Review and track contract activity towards registration in CCMS, ECMS, DYCD Connect, and PASSPort
• Final Approver of Contracts in PASSPort from Programs to PACE.
• Trouble shooting contract issues in PASSPort with Providers before recommending to MOCS HelpDesk.
• Interpret policies and procedures by researching and reviewing documents in order to prepare requested information for supervisor.
• Respond to requests for information concerning administrative, fiscal, and periodic standardized activity reports, and other priority data.

COMMUNITY COORDINATOR - 56058

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.