Contract Coordinator

Addison Group; Washington, Baltimore (District of Columbia, MD); On-site; USD 80,000 - 105,000; Full time

Job summary

Addison Group is seeking a Contract Specialist in Washington, DC to review and manage contracts and grants, coordinating with Finance and the Office of General Counsel to ensure compliance and policy alignment.

You will maintain contract records, support staff training, and drive ongoing process improvements, with emphasis on nonprofit contracting practices and robust documentation. Experience with DocuSign is valued.

Qualifications

• At least three years of contract review/management experience.
• Experience in nonprofit environment with contracting/grant processes.
• Strong collaboration with Finance and Accounting on grant reviews and documentation.
• Familiarity with end-to-end contract/grant processes and SOP development.

Responsibilities

• Review incoming contracts, terms and conditions for compliance and value-for-money; coordinate with Finance.
• Manage contract requests, amendments, renewals, expirations; inform stakeholders and ensure actions are completed.
• Coordinate day-to-day contract administration with OGC and Finance; develop and improve policies and procedures.
• Maintain understanding of contract and document management systems; ensure effective use.
• Maintain accurate contract records with supporting docs; ensure compliance with policies and audit standards.
• Provide guidance and training to staff on contract policies, templates, and internal processes; assist drafting and routing.

Skills

Contract review

Finance liaison

Policy development

Training staff

DocuSign

Contract management

Tools

DocuSign

Contract mgmt software

Job description

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Job Description:

• Review incoming contracts, including terms and conditions, to assess compliance with organizational policies, legal requirements, and value-for-money considerations. Coordinate with Finance to support financial reviews and analysis.
• Manage and monitor contract requests, amendments, renewals, and expirations, ensuring appropriate internal stakeholders are informed and required actions are completed in a timely manner.
• Coordinate day-to-day contract administration and compliance activities in collaboration with the Office of General Counsel (OGC) and Finance. Support the development, implementation, review, and ongoing improvement of contract policies, procedures, and related processes.
• Maintain a comprehensive understanding of the organization’s contract and document management systems and ensure they are used effectively and consistently.
• Maintain accurate, complete, and well-organized contract records, including supporting documentation, reports, and related paperwork. Ensure records are maintained in accordance with organizational policies, applicable regulatory requirements, and audit standards.
• Provide guidance, training, and ongoing support to staff across the organization regarding contract policies, procedures, templates, and internal processes. Assist staff in properly preparing, drafting, and routing contracts for review and approval.

Requirements:

• At least three years of experience reviewing, administering, or managing contracts and/or grants.
• Experience working in a nonprofit environment, with exposure to the organization’s contracting or grant-related processes.
• Strong experience partnering with Finance and Accounting teams on grant reviews, financial documentation, and related contract or grant activities, serving as a key liaison between departments.
• Familiarity with full-cycle contract or grant processes, including evolving workflows, process improvements, and the development or use of standard operating procedures (SOPs).
• Working knowledge of DocuSign and familiarity with legal or contract management technologies. Experience with similar systems is valuable, and training can be provided where needed.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.